Activities & Programs Coordinator

ESF; Hong Kong Island; On-site; HKD 268,000 - 402,000; Full time

Job summary

South Island School, part of the English Schools Foundation (ESF), is seeking an Activities Administrator to support the dynamic co-curricular programme on Hong Kong Island. The role focuses on coordinating activities, liaising with staff, and managing contracts with external coaches and agencies.

The successful candidate will oversee bookings, reporting, and communications, ensuring smooth operation of all sports and leisure activities within ESF guidelines.

Qualifications

• Higher Diploma or Degree in Business Administration
• 2 years of relevant working experience
• Fluency in written and verbal English is essential
• Proficiency in Microsoft Office and Google Apps

Responsibilities

• Establish a range of activities through consultation with the Head of PE & Sports and Head of Activities and Inter-House.
• Negotiate and coordinate with teaching staff on their commitment to the activities programme.
• Source external coaches and establish contracts with them.
• Ensure external coaches and agencies comply with ESF policies; manage contracts and insurance.
• Manage extracurricular activities logistics, trips, and related bookings.
• Prepare activity registration reports and publicise activities via online booking system.
• Handle enquiries from parents, students and staff for activities programmes.

Skills

Fluent English

Organisational skills

Communication skills

Team player

Initiative

Education

Higher Diploma or Degree in Business Administration

Tools

Microsoft Office

Google Apps

Job description

South Island School, part of the English Schools Foundation (ESF), is seeking an Activities Administrator to support the dynamic co-curricular programme on Hong Kong Island. The role focuses on coordinating activities, liaising with staff, and managing contracts with external coaches and agencies.

The successful candidate will oversee bookings, reporting, and communications, ensuring smooth operation of all sports and leisure activities within ESF guidelines.