Assistant - Physical Education

ESF; Hong Kong Island; On-site; HKD 201,000 - 312,000; Full time

Job summary

South Island School in Hong Kong is seeking an Assistant to join the Physical Education Department. You will manage logistics for off-site fixtures and extracurricular sports, coordinate transport, venues, and parent communications, and assist in lessons.

You will maintain PE equipment inventory, support policies, handle student tracking, publish activity results, and coordinate with partners for sports trips, sometimes on weekends.

Qualifications

• Higher diploma or degree in PE or recreational management.
• Coaching qualifications in areas of sports and physical activity are preferred.
• Experience supervising children and providing sporting activities is desirable.
• Proficiency in MS Office and Google Apps is expected.

Responsibilities

• Manage logistics of off-site sports fixtures and extracurricular programmes (communication with parents and students, transport, venue booking).
• Ensure PE facilities and equipment are organized and ready for lessons; assist PE staff in lessons.
• Maintain PE inventory and ensure equipment meets health and safety requirements.
• Assist PE department with policies (Finance, HR, Procurement) and provide admin support (student tracking, attendance).
• Publish sports results and updates in newsletters, Year Book and website; coordinate league registrations (HKSSF, ISSFHK).
• Organise inter-house programmes (Athletics Day, Cross Country, Swimming Gala) and logistics with equipment; lead students to inter-school leagues (weekends as needed).
• Supervise sports venues/events; coordinate with overseas partners for sports trips; perform other duties as assigned.

Skills

Communication skills

Organisational skills

Teamwork

MS Office

English language

Education

Higher Diploma or Degree in PE or Recreational Management

Tools

MS Word

Excel

Google Apps

Management systems

Job description

South Island School is now recruiting an Assistant to join the Physical Education Department.

Responsibilities:

• Manage all logistics of off-site sports fixtures and extra-curricular sports programmes (Email/VLE communication with parents and students, transport arrangements, venue booking)
• Ensure PE facilities and equipment are organised and ready for lessons, and assist PE staff in lessons
• Maintain an accurate inventory asset record for PE Department and ensure equipment is well maintained to meet the Health & Safety requirements
• Assist PE Department in adhering to the School policies (Finance, HR, Procurement, etc.)
• Provide administrative support to PE Department, including student tracking, absent list, time table revision, teaching group registry, etc
• Publish the sports activities results and updates in the school newsletter, Year Book and website
• Administer the registration for leagues, HKSSF, ISSFHK and attend meetings as required
• Organise the inter-house sports programmes (including Athletics Day, Cross Country & Swimming Gala) and related logistics with equipment
• Lead/accompany students to participate in inter-school leagues as when required (sometimes on weekends)
• Supervision duties at sports venues/events as and when required.
• Co-ordinate with overseas international school partners and activities administrator in organising students’ sports trips
• Perform any other duties as and when assigned by Line Manager

Typical reporting relationship

Activities Co-ordinator / Head of PE &. Sports

Minimum typical education

Higher Diploma or Degree in PE or Recreational Management.

Coaching qualifications in areas of sports and physical activity preferred.

Minimum typical experience

Experience of working with and supervising children and/or providing sporting activities to children.

Abilities

• Fluency in oral, written English, Cantonese/Mandarin preferred
• Proficiency in MS Word, Excel and Other Microsoft Applications
• Good communication and interpersonal skills, good collaboration with internal and external parties
• Strong organisational skills and ability to group, compile and organise information for smooth running of various activities
• High level of teamwork and initiative, a positive and engaging personality

Knowledge

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Google Apps) and have experience in the use of management systems is essential
• General understanding on the operations for Recreational activities in secondary school

Core Soft / Transferable Competencies required

• Excellent communication skills (with parents, students and staff)
• Strong organisation skills and result oriented.
• Customer Service
• Book-keeping and basic accounting knowledge

Development / Training to support role competencies:

To be negotiated as part of the performance management process

Notes:

This is a term-time employment where staff will take leave without pay during school summer holidays as publicised in the annual ESF school calendar.

Applicants must be permanent Hong Kong residents or possess a valid visa to work in Hong Kong.

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date. We strongly recommend early applications as we reserve the right to appoint candidates earlier than the closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

About Us

The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools. www.esf.edu.hk

About the Team

South Island School is a dynamic, innovative and forward-looking school located in a green setting on the south side of Hong Kong Island. It caters for 1,440 students from around 40 different nations. The school prides itself on a strong values-based philosophy, an international outlook, a personalised curriculum and very high academic standards. There is a focus on the development of students’ personal qualities, fostering a skill set which is creative and contemporary and which develops community responsibility under the banner ‘Making a Difference’. The school is inclusive and makes excellent provision for students with a range of individual needs.

The school is authorised by the IBO to offer the MYP (Years 1-3), the IBDP, and the IBCP.

https://sis.esf.edu.hk