Accounts Executive

Algas Engineering Pte Ltd; Hong Kong; On-site; HKD 201,000 - 357,000; Full time

Job summary

Algas Engineering Pte Ltd is seeking an Accounts Payable/Receivable specialist in Hong Kong to join our finance team. The role focuses on accurate data entry, timely invoice processing, and prompt payments within terms, with strong collaboration with suppliers and internal departments.

You will monitor project costs, prepare weekly WIP reports, and ensure proper documentation and compliance. Immediate availability is preferred, and this position is office-based on site.

Qualifications

• Strong background in accounting with focus on AP/AR.
• Ability to work independently.
• Clear and effective communication skills.
• Diligent and meticulous with data entry and record keeping.

Responsibilities

• AP: Monitor and ensure data of inventories/invoices/vendor details are input into the Accounting System; ensure documents received, invoices tally with delivery orders and payments issued within credit terms; generate payment vouchers and issue cheques; record payments promptly; maintain filing and book keeping.
• AR: Generate invoices per certified payments; follow up on AR with clients; ensure timely collection and maintain documentation.
• Project monitoring: Generate weekly WIP reports reflecting revenue, COGS, labour and expenses to assess profitability; ensure timely certification of client payments; track progress claim status and AR.
• Project finalization: Generate reports on man-hours/COGS/expenses; finalize payments and record project reference as completed.
• Administrative duties: Generate invoices and vouchers; keep neat books; assist with wage issuance; handle ad-hoc duties; reimbursements and petty cash; generate weekly management reports; GST/Form C-S filings; liaise with auditors.

Skills

Strong accounts background

Able to work independently

Good communication skill

Diligent and meticulous

Tools

Accounting System

Job description

Availability: Immediate

JOB REQUIREMENTS

1. Strong Accounts background
2. Able to work independently
3. Good communication skill
4. Diligent and meticulous

JOB DESCRIPTION

Accounts Payable

• Monitor and ensure data of inventories/ invoices/ vendor particulars are input into the Accounting System.
• Ensure all documentations are well received, invoices tally with delivery orders and ensuring payment are promptly issued within credit term.
• Generating of payment vouchers and issuance of cheques.
• Ensure payment are immediately entered into the Accounting System upon payment.
• Proper filing and book keeping.

Accounts Receivable

• Generating invoices accordingly to certified payment.
• Follow up on accounts receivable with relevant clients.
• Ensure timely collection of payment.
• Keeping proper documentations and paper trail regarding related AR matters.

Monitoring of Project

• Generate weekly (WIP) Work-in-progress report to reflect revenue, COGS, labour costs and other operating expenses to derive the profitability of the week.
• Ensure timely and justifiable certification of payment are provided by Clients.
• Keep track of progress claim status and Accounts Receivable.

Finalization of Project

• Generate report to reflect the statistics of man-hours/ COGS/ operating expenses and update to system for future reference.
• Finalize payment and keep track of retention amount and time frame.
• Final settlement of payment and record project reference into “Completed projects”.

Administrative Duties/ Others

• Generating of invoices, payment vouchers and other related documents.
• Ensure neat and tidy book keeping.
• Assist with issuance of wages to workers and breaking down into the appropriate monetary denominations.
• Fulfil any other ad-hoc duties as and when assigned by Superior/ Management.
• Reimbursement to employees / Petty cash.
• Generate weekly reports for Management review. (Progress Claim status, WIP and Accounts Receivable)
• Handle GST quarterly report and filing, Form C-S/C submission.
• Liaise with auditors for statutory reporting and compliance.