Project Administrator à United States

The Warwickshire Careers Hub is a central initiative designed to support secondary schools and colleges across Warwickshire in delivering high-quality careers guidance. As part of the government’s Careers Strategy, the Hub connects education providers with local employers, helping young people make informed decisions about their future pathways.

The Hub’s team of Enterprise Coordinators works closely with schools and colleges, matching them with business volunteers known as Enterprise Advisers. These advisers help careers leaders implement the eight Gatsby Benchmarks, which are the national standards for effective careers education. By building strong networks between education and business, providing training for careers leaders, and supporting events like mock interviews and careers days, the Warwickshire Careers Hub aims to inspire students and ensure they are well-prepared for the world of work.

To work alongside the Warwickshire Careers Service Manager, Programme Managers and other staff with the design, development, commissioning and management of projects, programmes, initiatives which support our Warwickshire Schools.

• To provide project and contract management support on a range of projects, programmes, initiatives and campaigns.
• To manage individual projects, initiatives, and campaigns.
• To work with the Warwickshire Careers Service Team Manager, Programme Managers and other staff to ensure that projects and commissioned services deliver commissioning plans, objectives and outcomes.
• To assist with the review and verification of grant claims from delivery partners/ WCC grant recipients/ suppliers and the preparation of project or programme claims to funding bodies.
• To undertake day-to-day updating of client record management systems and other monitoring systems that track expenditure, outputs, outcomes, impacts, issues and risks.
• To manage individual projects, initiatives and campaigns which support the Warwickshire Schools.
• To lead on the development and updating of relevant pages on the Council’s web site and Intranet pages.
• To assist Cost Centre Managers with monitoring expenditure, raising orders and processing payments.
• To assist with the set up and establishment of grant agreements and contracts including supporting project inception visits and other due diligence.
• To liaise with delivery partners, WCC grant recipients, suppliers, funders, and other stakeholders.
• To assist with the preparation for external audits from funding bodies, the Government Internal Audit Agency and other agencies including the collation of evidence (procurement, expenditure, outputs, publicity, etc).
• To assist with monitoring visits in order to ensure delivery partners/ WCC grant recipients/ suppliers have effective monitoring systems and audit trails in place including by taking notes and minutes.
• To support WCC governance structures including Project and Programme Boards and Grant Panels by organising meetings, assisting with the production of meeting papers and taking minutes.
• To support the design and development of new projects, programmes, initiatives, and campaigns that support Supported employment activity, including by assisting with the preparation of business cases and applications to external funders.
• To assist with the production of evaluation reports for projects and programmes including the collation of client/ partner/ supplier feedback, case studies, performance data and impact evidence.
• To help ensure project records are organised and retained in line with document retention requirements.
• To deputise for other team members when required.
• To undertake any other duties and responsibilities within the range of the salary grade.

As a local authority, we pride ourselves in being collaborative and barrier breaking, whilst demonstrating strong team cultures by encouraging creative thinking, personal development and embracing new ways of working.

We are proudly an award-winning team recognised for its culture and employee engagement, we operate a "flexible working" staff policy, whilst also offering enhanced wellbeing and staff benefit programmes such as cycle to work schemes, childcare vouchers, pension and health care schemes.

The post is based at the Warwickshire Skills Hub in Nuneaton, with county wide travel and visits to neighbouring authorities anticipated.

For further information please see the Job Description and Person Specification below;
Project Officer (Careers)

Working for Warwickshire – This is the difference you make

Warwickshire County Council is a place where everyone feelsvalued, included, safe, supported,andwelcome. Our people are at the heart of this vision, could you be one of them!

At Warwickshire County Council we are committed to ensuring Warwickshire’s economy is vibrant and supported by the right jobs, training, skills and infrastructure. Our people vision for Warwickshire County Council is a great place to work where diverse and talented people are enabled to be their best.

Your future matters to us, we provide a generous pension scheme which includes an employer contribution rate of typically around 19 percent per month, to help support your financial security during retirement. The scheme also offers a valuable package of benefits for members and their dependants. To find out more please visit: Warwickshire Pension Fund homepage – Warwickshire Pension Fund

The benefits we offer include agile working, a valuable part of the pay and reward package for employees working in local government, generous annual leave entitlement, plus bank holidays and an additional day at Christmas, and access to Vivup benefits and discounts platform.

Click here to view the benefits at Warwickshire County Council.

The Fluency Duty is outlined in the Code of Practice on the English language requirements for public sector workers. The Fluency Duty for this role is Required. You must be able to speak and provide advice in accurate spoken English to the public.

For any questions regarding the roles available, please contact Chloe Millage on chloemillage@warwickshire.gov.uk

Closing date: 16th October 2025
Interview date: W/C 27th October 2025

Should you require application forms in an alternative format / language or any adjustments to be made throughout the application process or upon appointment, please contact hrandpayroll@warwickshire.gov.uk and we will make every effort to meet your specific requirements.

Warwickshire County Council is committed to equality of opportunity for all employees and is keen to address areas of under representation in its workforce. See more