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Job Title: HR & Welfare Support

Location: Small Heath, Birmingham

Employer: Monarch Education

Are you passionate about supporting staff wellbeing and fostering a positive working environment within a school setting? Do you have experience in HR or welfare support? Monarch Education is seeking a dedicated HR & Welfare Support to join our team in our Small Heath school.

About Monarch Education

Monarch Education is a leading education recruitment agency committed to providing exceptional support to schools and educational professionals. We pride ourselves on our caring approach and our dedication to making a difference in education.

The Ideal candidate will contribute to the development of a strong, effective Academy with an emphasis on promoting a culture of educational excellence, within a caring and secure environment enriched with the values of discipline, mutual care and respect which extends beyond the Academy into the wider community.

Key Responsibilities

• Manage all administrative processes related to the HR function.
• Provide administrative support to the resource and business functions of the Academy and its estate.
• Provide administrative support for all aspects of business services.
• Provide cover for reception activities for the Academy.
• Undertake all administrative processes related to the HR function, including of recruitment and selection, appointments, pay, resignations, absence and contract changes.
• Process personnel and payroll documentation, including appointment, termination and contractual change documentation.
• Be responsible for the maintenance of up-to-date staff files in accordance with Trust protocols.
• Maintain and update manual and computerised personnel records / management information systems.
• Provide recruitment administration to the Academy and assist departments in the coordination of interview days and the recruitment processes.
• Prepare and process all paperwork for new starters including DBS documentation, identity checks, qualification checks, references, and referee checks, liaising closely with the Director of Resources.
• Assist the Director of Resources with updating and maintaining the Academy's Single Central Record.
• Provide first point of contact regarding staff absences and associated record keeping (i.e. Sickness Absence Forms, Special Leave Requests, Family Friendly Leave etc.).
• Monitor staff absence, ensure all necessary self- certification forms are completed and liaise with SLT and the Director of Resources on long term sickness absence and absence triggers.
• Maintain absence records and ensure that all absence is recorded on the Trust systems.
• Make Occupational Health referrals for staff in liaison with line managers, SLT and the Director of Business Support Services.
• Efficiently process the administration of paperwork relating to the performance management process and CPD requests by staff.
• Ensure inductions are carried out for all new staff.
• Manage the probationary period processes.
• Complete all leaver processes including that exit questionnaires are issued, equipment, ID badges and keys are returned, notifying the Director of Business Support Services of the need for any equalising pay calculations and the notification of payroll.
• Ensure all Newly Qualified Teachers (NQTs) and Early Career Teachers (ECTs) are registered with the Trust.
• Liaise with relevant external agencies of supply staff, ensuring that safeguarding requirements and other relevant regulations are in place and adhered to including the completion and recording of necessary checks and timesheets for supply staff.
• Assist with organising cover in the absence of the Office Manager.
• Provide administrative support to the organisation and arrangement of trips and Academy events.
• Provide business administrative support as identified by the Director of Resources.
• Provide cover for reception and administration duties including answering telephone, responding to standard queries, dealing with visitors and requests for reprographics where appropriate.
• Undertake and follow specified administrative procedures and processes in a professional manner.
• Undertake confidential minuting of meetings as required by the Academy.
• Support and assist with Academy events such as parents evenings, open days etc.
• Support the organisation, retention, protection, retrieval, transfer and disposal of Academy records.
• Maintain manual and computerised records using Management Information Systems.
• Establish constructive relationships with parents/carers, exchanging information, facilitating their support for their child's attendance, access and learning and supporting home to academy and community links.
• Support the effective monitoring of attendance through inputting of daily absence data, preparation of daily/weekly reports for staff and liaising with parents to query and authorise absences.
• Undertake training on, utilise and maintain SIMS Attendance and Behaviour modules effectively.
• Efficiently process the administration of extended leave absence requests from parents.
• Process the administration of free school lunches for students.
• Act as First Aider as required.
• Administer first aid to students & support the welfare of students who are ill or require medical attention.
• Provide administrative support in organising safety procedures, including fire drills.
• Assist staff in contacting parents and students where necessary and liaising with staff on outcomes.
• Conduct home visits to families of students.
• Assist and facilitate with the administration of first aid, injections, medical and school trips, completing relevant forms as necessary, ensuring that all timelines are adhered to.
  
  

Ensure stock levels of non-medicated materials are maintained to meet minimum expectations.

• Ensure confidentiality of all medical information.
• Administer medication within the academy, ensuring that all medication is within date.
• Contact parents or carers when students are too ill to remain in school, including the arrangement of escorts home for sick students.
• Provide staff with adequate first aid supplies for trips, including residential.
• Maintain a log of students visiting the medical room or requiring attention.
• Facilitate the return of students to class as soon as possible.
• Report any welfare concerns to the pastoral teams.
• Be aware of and comply with policies relating to child protection, health and safety, confidentiality and data protection, reporting all concerns to a nominated person.
• Actively promote the ethos of the Academy within day-to-day activities, including taking part in lunch and/or break duties.
• Be aware of and comply with policies relating to safeguarding (including child protection), health and safety, confidentiality and data protection.
• Promote the Trust's vision of nurturing today's young people, inspiring tomorrow's leader's.
• Champion the Trust's values of Service, Teamwork, Ambition and Respect.
• Contribute to the wider life of the Trust and the Star community.
• Carry out any such duties as may be reasonably required by the Principal or Trust.
  
  

What We Offer

• Flexible working opportunities
• Affinity Academy - continuous learning and development!
• A Refer a Friend Scheme giving you a bonus of up to £200
• Exclusive vacancies within local Schools and Multi Academy Trusts
• Competitive daily rates
  
  

To learn more about us and what makes Monarch one of the leading education recruitment providers nationwide - please visit our website - About Us - Monarch (monarcheducation.co.uk)

Monarch Education are committed to providing equal opportunities for all candidates and welcomes applications regardless of sex, race, sexual orientation, gender reassignment, marriage and civil partnership, religion and belief pregnancy and maternity or disability as well as adhering to strict Safeguarding procedures.

Affinity Workforce Solutions and Monarch Education are committed to safeguarding and promoting welfare of children and young people and expects all its temporary workers to share these commitments. As this role involves working with children on a daily basis, regulated activity is that any successful applicant's applications will, accordance with statutory guidance, be subject to 2 employment references, an enhanced DBS check and a right to work in the UK check.

This vacancy is based in the United Kingdom. Monarch Education operate in the UK and can only process applications from candidates who are currently UK residents and eligible to work in the UK. Whilst we will endeavour to contact you following your response, due to the high volume of applications we regret that this cannot always be possible. If you have not had notification from us within 30 days please take your application as not being successful this time but we will keep your details on file for future opportunities.

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