Year 9 Administrative Assistant including Year 10 work experience

Bexhill High Academy; Bexhill-on-Sea; On-site; GBP 18,000 - 24,000; Full time

Job summary

Bexhill High Academy is seeking an Administrative Assistant to support a team of staff across school functions. The role emphasizes accurate, efficient work and high standards in daily tasks.

You will manage attendance processes using SIMS, handle daily communications, take messages from absence lines, and contribute to safeguarding records and data management.

Responsibilities

• Maintain input and check daily class registers and email reminders twice daily as required.
• Take messages from absence line on daily basis (rota).
• Follow ‘First Day Absence Procedure’.
• Maintain student attendance data on SIMS.
• To support Bexhill Academy in fulfilling their responsibilities in the improvement of attendance and meeting the needs of children and young people.
• To assist the Designated Safeguarding Lead with the tracking and record keeping of students who are on a Child Protection Plan, Looked After or Vulnerable including where there is an attendance issue within your year group rota.
• Keeping an accurate and up to date database of information on students who fall into one of the above groups (within your year group).
• To instigate and support the process of legal proceedings in relation to non-school attendance where appropriate (within your year group).
• Weekly Attendance meetings with Head of Year
• Participate in weekly year team meetings to provide input on student attendance issues and other relevant student information.
• To advise/support Bexhill Academy to implement appropriate policies and procedures in relation to individual children and young people to ensure pupils school attendance as required by the current legislation and guidelines, including the preparation of daily/monthly/termly data.
• Maintain manual and computerised records/management information systems on safeguarding and child protection.
• To develop appropriate strategies in partnership with other agencies to maintain and/or improve levels of attendance to help ensure performance indicators and targets are met.
• To undertake early intervention work in the form of attendance panel meetings, initiate the “Fast Track” to prosecutions procedures with families as appropriate and track and monitor attendance thereafter.
• To ensure child/family records are maintained and stored appropriately on SIMS
• To engage children, young people and their families in the planning and implementation of appropriate preventative and early help programmes of work to ensure regular attendance and promote good behaviour therefore preventing exclusion, including welfare checks.
• To work collaboratively with partner agencies to support children in need including reducing levels of exclusion through improvements in attendance and behaviour.
• To review school attendance data, and implementation of school policies and procedures relating to individual children and young people on a regular basis.
• To inform parents/carers of their rights and responsibilities in relation to regular school attendance, school admissions, exclusions and transfers to other schools.
• To work within timescale in order ensure quality services delivered in a timely manner
• To identify the appropriate legal action to be pursued in relation to non-attendance and access to education and support East Sussex’s responsibilities in the instigation of legal proceedings where there is evidence of persistent non-school attendance.
• To provide half termly reports to SLT regarding performance and outcomes determined by the agreed contract.
• Student Based Administration
• General Office Duties and other duties.

Job description

Working alongside a team of support staff you will be supporting various functions throughout the school based on the level of workload each department has.

A key priority for the role is ensuring that work is completed accurately, efficiently and to a high standard.

Main functions of the post Administrative Assistant;

Attendance

• Maintain input and check daily class registers and email reminders twice daily as required.
• Take messages from absence line on daily basis (rota)
• Follow ‘First Day Absence Procedure’
• Maintain student attendance data on SIMS
• To support Bexhill Academy in fulfilling their responsibilities in the improvement of attendance and meeting the needs of children and young people
• To assist the Designated Safeguarding Lead with the tracking and record keeping of students who are on a Child Protection Plan, Looked After or Vulnerable including where there is an attendance issue within your year group rota
• Keeping an accurate and up to date database of information on students who fall into one of the above groups (within your year group).
• To instigate and support the process of legal proceedings in relation to non-school attendance where appropriate (within your year group).
• Weekly Attendance meetings with Head of Year
• Participate in weekly year team meetings to provide input on student attendance issues and other relevant student information.
• To advise/support Bexhill Academy to implement appropriate policies and procedures in relation to individual children and young people to ensure pupils school attendance as required by the current legislation and guidelines, including the preparation of daily/monthly/termly data.
• Maintain manual and computerised records/management information systems on safeguarding and child protection.
• To develop appropriate strategies in partnership with other agencies to maintain and/or improve levels of attendance to help ensure performance indicators and targets are met.
• To undertake early intervention work in the form of attendance panel meetings, initiate the “Fast Track” to prosecutions procedures with families as appropriate and track and monitor attendance thereafter.
• To ensure child/family records are maintained and stored appropriately on SIMS
• To engage children, young people and their families in the planning and implementation of appropriate preventative and early help programmes of work to ensure regular attendance and promote good behaviour therefore preventing exclusion, including welfare checks.
• To work collaboratively with partner agencies to support children in need including reducing levels of exclusion through improvements in attendance and behaviour.
• To review school attendance data, and implementation of school policies and procedures relating to individual children and young people on a regular basis.
• To inform parents/carers of their rights and responsibilities in relation to regular school attendance, school admissions, exclusions and transfers to other schools.
• To work within timescale in order ensure quality services delivered in a timely manner
• To identify the appropriate legal action to be pursued in relation to non-attendance and access to education and support East Sussex’s responsibilities in the instigation of legal proceedings where there is evidence of persistent non-school attendance.
• To provide half termly reports to SLT regarding performance and outcomes determined by the agreed contract.
• Student Based Administration
• General Office Duties and other duties.