Finance/Administrative Assistant

Inkpen Primary School; Bath; On-site; GBP 18,000 - 24,000; Full time

Job summary

Inkpen Primary School in Bath is seeking a diligent admin assistant to undertake reception duties, answer enquiries, sign in visitors and provide general clerical support across the school.

You will maintain records, manage correspondence, assist with pupil welfare and data, process orders, banking and income, and support safeguarding and health and safety policies in line with school procedures.

Qualifications

• Experience with school admin preferred (not essential)
• Ability to manage multiple tasks with accuracy
• Strong communication and organisational skills

Responsibilities

• Provide reception duties and answer general enquiries
• Assist with pupil welfare and first aid
• Carry out clerical tasks: typing, photocopying, scanning, filing, emailing
• Maintain manual and computerised records and MIS/databases
• Produce lists and pupil data as required
• Sort and distribute mail and maintain pupil reports
• Maintain stock and supplies and distribute as required
• Support staff, pupils and others with guidance as needed
• Ensure timely completion of routine admin tasks (orders, invoices, income, receipts)
• Follow Financial Management Policy and report issues to Line Manager
• Promote safeguarding and equality; comply with health and safety policies

Skills

Reception duties

Clerical tasks

Record keeping

Data entry

Job description

• Undertake reception duties, answering generaltelephone and face to face enquiries and signing in visitors
• Assist with pupil first aid/welfare duties,looking after sick pupils, liaising with parents/staff etc
• Arrangements for school trips, events etc.
• Provide general clerical administrative support,e.g. typing, photocopying, scanning, manual filing, emailing, completion ofstandard forms, and responding to routine correspondence/emails
• Maintain manual and computerised records andupdate management information systems and databases
• Produce lists/information/data as required, e.g.pupil data
• Sort and distribute mail
• Maintain and collate pupil reports
• Maintain stock and supplies, distributing asrequired
• Provide general advice and guidance to staff,pupils and other
• Timelyand accurate completion of routine administrative tasks relating but notlimited to:
  • oProcessingpurchase orders and purchase invoices
  • oCollectionand processing of income (including banking)
  • oReceiptand distribution of goods and services
  • oCollationof staff overtime sheets and absences for authorisation
  • oAnyother financial transactions identified
  • Followthe school’s Financial Management Policy (FMP) and local procedures in allmatters with an emphasis on obtaining best value.
  • AlertLine Manager of any issues identified beyond own remit.
  • Manageown work to ensure that all deadlines specified by the Department forEducation, Local Authority, Governors, Headteacher and FO/SBM are met.
  • Promote the welfare of children and support theschool in safeguarding children through relevant policies and procedures
  • Promote equality as an integral part of therole, respecting differences, and treating everyone with fairness and dignity.
  • Comply with school healthand safety policies, procedures and rules, taking reasonable care of self andothers.