Workspace and Executive Assistant

Walk Wheel Cycle Trust; Bristol; Hybrid; GBP 30,000; Full time

Job summary

A charitable organization in Bristol is seeking a Workspace and Executive Assistant to deliver a welcoming front of house service and support the Executive Director. Responsibilities include managing workspace operations, updating risk assessments, and providing high-quality executive support. Ideal candidates will possess strong office management experience, excellent communication, and IT skills, along with knowledge of Health & Safety. This role offers a salary of £29,235 annually and flexible hybrid working arrangements.

Benefits

28 days’ annual leave plus bank holidays

Paid volunteer days

24/7 support service

Cycle-to-work schemes

Pension scheme matched by employer

Loans for bike, computer, and season tickets

Enhanced maternity and paternity pay

Flexible working practices

Qualifications

• Experienced in office management and providing Executive Assistant support.
• Knowledge of office-based Health & Safety.
• Excellent administrative and organisational skills with strong IT literacy.
• Good communication skills and ability to build collaborative relationships.

Responsibilities

• Oversee maintenance schedule for workspaces and ensure completion of actions.
• Review and update risk assessments for allocated workspaces.
• Coordinate operations across multiple UK workspaces.
• Provide high-quality Executive Assistant support to the Executive Director.

Skills

Office management

Customer service

Executive Assistant support

Health & Safety knowledge

Administrative skills

Organisational skills

IT literacy

Communication skills

Job description

Workspace and Executive Assistant

Location: Bristol
Pay: £29,235 per annum (pro rata for part time)
Contract: Permanent – full time 37.5 hours per week with flexible working and hybrid working (3 days a week at the Bristol City Centre Workspace)

About the role

The Workspace Executive Assistant will be based at the charity’s city centre head office and will lead on delivering a welcoming and efficient front of house service for colleagues and visitors. You will support the Planning, Governance and Assurance Directorate and provide Executive Assistant support to the Executive Director of Resources.

What you’ll be doing

• Oversee and maintain the planned preventative maintenance schedule for allocated workspaces and ensure timely completion of any identified remedial actions
• Review and update risk assessments for allocated workspaces
• Coordinate day‑to‑day operations across multiple UK workspaces to ensure they run smoothly and safely
• Provide high‑quality Executive Assistant support to the Executive Director of Resources, including diary and meeting management

About you

• Experienced in office management, customer service and providing Executive Assistant support
• Knowledge of office‑based Health & Safety
• Excellent administrative and organisational skills and strong IT literacy
• Good communication skills and the ability to build collaborative relationships with senior colleagues

What we offer

• 28 days’ leave per annum plus bank holidays for full‑time employees; option to buy an extra week of annual leave (pro‑rata for part‑time employees)
• Paid volunteer days to support causes you care about
• Free, confidential support service available 24/7
• Access to cycle‑to‑work schemes through Green Commute Initiative and Cycle Scheme
• Group Personal Pension scheme (6–7% of basic salary matched by Walk Wheel Cycle Trust)
• Bike, computer and season ticket loans; discount benefits; Death in Service benefit – 3× annual salary
• Enhanced maternity and paternity pay
• Flexible working practices (full‑time hours are 37.5 per week, Monday‑Friday)

Application deadline

23:59, 12 January 2026
Interviews will be held at the Bristol Workspace on Monday 26 January. If you are unable to attend in‑person, please contact us for alternative arrangements. To apply, please complete our online application form.

Our values

• We are always learning
• Championing equity
• Taking ownership
• Delivering together

We are committed to being a truly inclusive employer. We welcome applications from everyone from all parts of the community. Adjustments are available throughout the application process.