Workshop Administrator: Fleet Ops & Invoicing Lead

John Beaty Transport Ltd; Penrith; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Training and development opportunities

Friendly working environment

Job summary

John Beaty Transport Ltd in Penrith, ENG, GB is seeking a proactive Workshop Administrator to support the workshop’s day-to-day administration, liaising with customers, suppliers and colleagues.

You will process job cards, invoicing, stock checks, order parts, maintain records in Xero and workshop systems, and help keep the workshop running smoothly in a busy transport environment. Full-time, on-site role with training and development opportunities.

Qualifications

• Strong computer and IT skills with experience using invoicing systems.
• Good communication and organisational abilities.
• Ability to manage multiple tasks and prioritise workloads.
• Attention to detail and accuracy.
• Professional and friendly manner when dealing with customers and suppliers.

Responsibilities

• Answering incoming telephone calls and customer enquiries.
• Processing workshop job cards through to invoicing.
• Booking customer vehicles into the workshop.
• Liaising with mechanics, customers, and suppliers.
• Ordering parts and managing supplier communications.
• Monitoring and maintaining workshop stock levels.
• Processing customer paperwork and service records.
• Updating customer portals and workshop management systems.
• Assisting with invoicing and administration using Xero.
• General office and administrative duties as required.

Skills

IT skills

Communication skills

Organisation

Multitasking

Attention to detail

Tools

Xero

Workshop management systems

Job description

John Beaty Transport Ltd in Penrith, ENG, GB is seeking a proactive Workshop Administrator to support the workshop’s day-to-day administration, liaising with customers, suppliers and colleagues.

You will process job cards, invoicing, stock checks, order parts, maintain records in Xero and workshop systems, and help keep the workshop running smoothly in a busy transport environment. Full-time, on-site role with training and development opportunities.