Business Administrator - Workshop

ASHTEAD TECHNOLOGY; Turriff; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Dynamic team environment

Inclusive culture

Job summary

Ashtead Technology is seeking an organised Business Administrator to support our Workshop team and wider operations. You will manage documentation, records, purchase orders and day-to-day admin tasks to keep projects moving.

Reporting to the Workshop and Projects teams, you will maintain asset records, assist with onboarding, and help with ad-hoc projects while upholding Health, Safety and Quality standards.

Qualifications

• Previous experience in an administrative role, ideally in a technical/workshop environment.
• Strong organisational skills and attention to detail.
• Confident handling documents and electronic filing.
• Experience with certification or compliance documentation is advantageous.

Responsibilities

• Provide day-to-day administrative support to the Workshop team, including recording and filing.
• Raise and manage purchase orders and track spend.
• Maintain asset records, equipment maintenance files and training records.
• Support project mobilisation/demobilisation with documentation and coordination.
• Assist with third-party equipment administration and QHSE documentation.
• Provide flexible support across the business and cover colleagues when needed.
• Align with Health, Safety, Environmental and Quality standards.

Skills

Organisational skills

Attention to detail

Microsoft Office (Excel, Word, Outlook

Communication skills

Document management

Tools

Excel

Word

Outlook

Document control systems

Job description

We're looking for an organised and proactive Business Administrator to support our busy Workshop team and wider business operations. You'll help keep things moving behind the scenes, from managing documentation and maintaining accurate records to supporting equipment, projects and day‑to‑day workshop activities.

What you'll be doing:

• Provide day‑to‑day administrative support to the Workshop team, including maintaining documentation, records, spreadsheets, invoices and timesheets.
• Raise and manage purchase orders, ensuring information is accurate and processes are followed.
• Maintain asset records, equipment maintenance files, training records, certifications and other technical documentation, ensuring everything is up to date and easy to access.
• Create and maintain organised electronic filing systems and support the administration and updating of equipment work orders.
• Assist with project mobilisation and demobilisation activities, including documentation, equipment sourcing and coordination with Project and Workshop teams.
• Support the administration of third‑party equipment and QHSE documentation, ensuring required records and certifications are maintained.
• Provide wider administrative support across the business, including covering for colleagues, supporting apprentices and getting involved in ad‑hoc projects when required.
• Work in line with Ashtead Technology's Health, Safety, Environmental and Quality standards and procedures.

What you'll bring:

• Previous experience in an administrative role, ideally within a technical, workshop or project environment.
• Strong organisational skills and excellent attention to detail.
• Confidence managing documents, records and electronic filing systems.
• Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook.
• Strong communication skills and the ability to coordinate effectively with different teams.
• Experience managing technical, certification or compliance documentation would be advantageous.
• Experience supporting engineering projects, asset‑based operations or using project/asset management systems would be beneficial.
• A proactive and helpful approach, with the ability to manage changing priorities and support the wider team.

Who we are:

Established in 1985, Ashtead Technology is a leading provider of subsea equipment rental solutions, advanced underwater technologies, and support services to the global offshore energy sector. With over 40 years of experience, we specialise in enabling customers to understand the subsea environment and manage offshore energy production infrastructure, including offshore wind farms and oil and gas platforms. Our offering spans the entire lifecycle of these infrastructures, with over 85% of our equipment fungible across both markets.

Headquartered in the UK, Ashtead Technology operates globally with over 600 staff and more than 30,000 assets, making us one of the largest independent rental fleets in the industry. We continue to invest in equipment and have a strong in‑house engineering capability to provide the most technologically advanced solutions. Our growth, driven by strategic acquisitions and organic expansion, culminated in a successful IPO in 2021, with shares now trading on the Main Market of the London Stock Exchange.

What we can offer:

• A dynamic & collaborative team environment where your contributions are valued, and your ideas welcomed.
• A positive and inclusive company culture that fosters collaboration, creativity, and mutual respect among team members.