Workplace Fitout Project Coordinator

Office Angels; Chelmsford; On-site; GBP 30,000 - 35,000; Full time

Job summary

Office Angels is seeking a Project Coordinator to join the Operations & Delivery Team in Chelmsford. You will organise projects from enquiry to handover, manage procurement, documentation, and client communications, and support scheduling and reporting across the team.

The role requires strong organisational skills, the ability to manage multiple projects, and experience with PM/CRM systems or a quick learner. This on-site position offers standard hours and a Monday–Friday pattern.

Qualifications

• Strong organisational and administrative skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and priorities.
• Experience using project management and CRM systems, or ability to learn quickly.
• Comfortable working to deadlines, schedules, and project programmes.
• Strong relationship building with clients, suppliers and colleagues.
• Team oriented with a flexible, hands-on approach.

Responsibilities

• Coordinate day-to-day project activities, site logistics, subcontractors, and scheduling.
• Maintain project documentation, including H&S files, RAMS, site records, and SharePoint data.
• Raise purchase orders, track deliveries, and liaise with suppliers to maintain project timelines.
• Support programme management through Gantt charts, milestones, and subcontractor bookings.
• Assist with cost tracking, purchase orders, and variation management.
• Ensure compliance documentation relating to CDM, building control, and ISO standards is up to date.
• Maintain records within Buildertrend and HubSpot.
• Support client communications, providing updates and resolving project queries.
• Coordinate project handovers, O&M manuals, snagging lists, and close-out documentation.
• Support internal scheduling, meetings, reporting, and administrative activities across Operations.

Skills

Strong organisational skills

Attention to detail

Excellent written and verbal comms

Multi-project management

Proactive problem solving

PM/CRM systems experience

Tools

Buildertrend

HubSpot

Job description

Office Angels is seeking a Project Coordinator to join the Operations & Delivery Team in Chelmsford. You will organise projects from enquiry to handover, manage procurement, documentation, and client communications, and support scheduling and reporting across the team.

The role requires strong organisational skills, the ability to manage multiple projects, and experience with PM/CRM systems or a quick learner. This on-site position offers standard hours and a Monday–Friday pattern.