Workplace Facilities Coordinator

ISS Facility Services UK; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

Ein innovatives Unternehmen sucht einen Workplace Facilities Coordinator, um die reibungslose Verwaltung des Arbeitsplatzes zu gewährleisten. Diese spannende Rolle umfasst die Unterstützung des Facility Managers, die Koordination von Dienstleistungen und die Überwachung von Budgets. In einem dynamischen Umfeld arbeiten Sie eng mit verschiedenen Teams zusammen, um sicherzustellen, dass die höchsten Standards eingehalten werden. Wenn Sie eine Leidenschaft für exzellenten Service und Facility Management haben, ist dies die perfekte Gelegenheit, um in einem führenden Unternehmen der Branche zu wachsen und einen positiven Einfluss zu haben.

Qualifications

• Erfahrung in der Koordination, idealerweise im Facility Management.
• Kenntnisse in Microsoft Office und Arbeitsplatzmanagementsystemen.

Responsibilities

• Unterstützung des Workplace Facilities Managers bei der Einhaltung von Richtlinien.
• Koordination von Dienstleistungen wie Reinigung, Catering und Wartung.

Skills

Koordinationsfähigkeiten

Microsoft Office Suite

Multitasking

Kommunikationsfähigkeiten

Kenntnisse in Gesundheits- und Sicherheitsvorschriften

Education

FM-Qualifikation

Tools

Arbeitsplatzmanagementsysteme

Job description

Direct message the job poster from ISS Facility Services UK

Recruitment Partner on behalf of ISS Facility Services UK at Omni RMS | Workplace, Soft Services and Hospitality/ Catering / Food Management

Location: London, EC3N 2ER

Hours of work: 40

Contract Type: Permanent

The Workplace Facilities Coordinator plays a crucial role in ensuring the seamless operation and administration of the workplace environment for the client account.

Job Description

This role focuses on enhancing back-office functions and contributing to a positive experience for both employees and guests. The coordinator works closely with various teams to uphold the core values of ISS and our client, ensuring that service delivery meets the highest standards.

In addition to providing high-quality customer service, the Workplace Facilities Coordinator is responsible for delivering technical support and managing facilities operations across the client’s UK offices.

The role requires a deep understanding of relevant Facilities Management procedures and processes, ensuring consistency, compliance, and efficient service delivery.

This position is key to maintaining a productive, safe, and well-managed workplace environment.

Key Responsibilities

• Provide support to the Workplace Facilities Manager and teams, ensuring compliance with policies and standards.
• Coordinate services like cleaning, catering, and maintenance for seamless operations.
• Monitor and update workplace management systems with accurate data and generate reports on metrics.
• Assist with budget tracking, invoice processing, and expense reconciliation.
• Serve as the point of contact for workplace queries and liaise with suppliers for service delivery.
• Maintain health and safety records, support ESG initiatives, and ensure compliance with relevant policies.
• Identify process improvement opportunities and assist with the rollout of new workplace technologies.

Professional and Personal Competencies/Qualifications

• Proven experience in a coordination role, preferably in facilities management or a workplace environment.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and workplace management systems.
• Excellent organisational and multitasking skills, with the ability to manage competing priorities.
• Strong written and verbal communication skills.
• Familiarity with health and safety regulations and reporting processes (preferred).
• Hold or be working towards an FM qualification (preferred).

The Company

ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.

Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.

We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace

ISS is proud to be a diverse and inclusive employer.

ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste) religion or belief, sex, sexual orientation or educational background

Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.

If you have any further queries regarding this role, please contact the Resourcing Team by emailing [e-mail]

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  General Business

• Industries

  Facilities Services

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