Workplace Coordinator

Trowers & Hamlins LLP; Exeter; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Annual bonus scheme

GPP Pension Scheme with Aviva

Private Medical Insurance (currently с

Discounted gym memberships

Free cinema tickets

Health assessments

Job summary

Trowers & Hamlins LLP in Exeter is seeking a proactive Workplace Coordinator to ensure a welcoming, well-organised office environment and smooth day-to-day operations for colleagues and visitors.

You will coordinate facilities, support meetings and events, provide hospitality and AV support, and help maintain office standards and safety compliance.

Qualifications

• This is a varied hands-on role focused on smooth day-to-day operation of the workplace.
• Experience coordinating day-to-day workplace, facilities and operational activities.
• Ability to support reception, print, post, and business services as needed.

Responsibilities

• Coordinate day-to-day workplace and facilities activities.
• Prepare meeting rooms and support client and internal events.
• Provide hospitality and first-line AV support.
• Monitor office standards and help resolve workplace issues.
• Support reception, print and post services when required.
• Assist with health, safety, security and sustainability initiatives.

Skills

Facilities management

Customer service

Health & safety knowledge

Hospitality/event support

Tools

AV equipment

MS Office

Facilities management software

Job description

Workplace Coordinator

Department: Operations

Employment Type: Permanent - Full Time

Location: Exeter

Description

We are looking for a Workplace Coordinator to help create a professional, welcoming and well-organised office environment. This role will support colleagues, clients and visitors while helping to ensure the smooth day-to-day operation of the Exeter office.

The Role

This is a varied and hands-on position that combines workplace operations, meeting room support and customer service, helping to deliver an excellent experience for everyone who uses the office.

• Coordinate day-to-day workplace and facilities activities.
• Prepare meeting rooms and support client and internal events.
• Provide hospitality and first-line AV support.
• Monitor office standards and help resolve workplace issues.
• Support reception, print and post services when required.
• Assist with health, safety, security and sustainability initiatives.

The Candidate

This is a varied and hands-on role focused on the smooth day-to-day operation of the workplace, helping to maintain a safe, efficient and well-managed office environment for colleagues and visitors.

• Coordinate day-to-day workplace, facilities and operational activities.
• Monitor office standards, carry out workplace inspections and help resolve facilities-related issues.
• Manage maintenance requests and coordinate contractor and service-provider activities.
• Maintain workplace records, operational logs and site administration processes.
• Support reception, print, post and other business support services as required.
• Assist with health, safety, security and sustainability initiatives, helping to ensure compliance and best practice.

Benefits

• Annual bonus scheme
• GPP Pension Scheme with Aviva
• Private Medical Insurance (currently with Vitality Health)
• Discounted gym memberships
• Free cinema tickets
• Health assessments

Trowers & Hamlins is an equal opportunities employer and values equity, diversity and inclusion. All applications will be considered on merit and the applicant's suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender (including Trans and non-binary) Race, Disability, Religion and sexual orientation.

If you require any further information on any of our vacancies or would like to discuss any adjustments or additional support that you might need either during the recruitment process or after the offer stage, please feel free to contact our recruitment team on [e-mail]

As part of our firm recruitment policy our candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate.