Workforce Rota Coordinator

Nimbuscare Ltd; York and North Yorkshire; On-site; GBP 26,000 - 34,000; Full time

Job summary

Nimbuscare Ltd is seeking a Resource and Rota Coordinator to ensure clinical and operational rotas are fully resourced across its services. You will coordinate rotas, liaise with medical staff to guarantee cover, and arrange locum bookings to maintain safe staffing levels.

You will maintain skill mix, work under pressure, prioritise workloads, and participate in training and induction. The role demands strong organisational and communication skills and autonomous working.

Qualifications

• Good general education up to A Level/Level 3.
• Minimum of 1 year's experience of administering rotas/shifts for staff groups.
• Proven experience of working with clinical systems e.g SystmOne.
• Experience of working in a fast paced and changing environment.
• To prioritise own workload effectively and multi-task.
• Excellent attention to detail.
• Ability to work to a high standard of accuracy.
• Excellent communication skills written and verbal.
• Rota design and implementation knowledge.
• Responds pro-actively and positively to a role that is demanding, varied and time-sensitive.
• An understanding of differing clinical remits within a Primary Care setting.

Responsibilities

• Ensure rotas are resourced across all services Nimbuscare delivers.
• Coordinate rotas and liaise with medical staff to ensure adequate cover at all times.
• Book locums to maintain cost-effective and safe staffing levels across clinical services.
• Maintain appropriate skill mix in line with service provision and clinical safety.
• Work autonomously, prioritising workload and managing multiple tasks under pressure.

Skills

Rota management

Communication

IT skills

Negotiation

Organisation

Education

A Level or equivalent

Tools

SystmOne

Outlook

Excel

Job description

The post holder will be responsible forensuring our clinical and operational rotas are fully resourced across themultiple services Nimbuscare delivers. They will be responsible for ensuringall rotas are coordinated efficiently, liaising with medical staff to ensureadequate cover is provided at all times. You will be responsible for maximisingthe skills and resources within this cohort of staff and will be responsiblefor the booking of locums in order to ensure cost effective and safe staffinglevels within all clinical services.

The post holder will ensure an appropriatelevel of skill mix is maintained at all times in line with service provisionand clinical safety.

The post holder will be able to work accuratelyunder pressure with the ability to manage and prioritise their own workload.

This position is a demanding and fast pacedrole which requires excellent organisational, interpersonal and communicationskills. The successful candidate will beexpected to work autonomously and prioritise effectively.

The successful candidate will be given fulltraining and a comprehensive induction programme.

Main duties of the job

Please see attached job description for a full list of duties in the role.

Please be aware Sponsorship is not available for this role.

About us

Who are we?Nimbuscare is a not-for-profit, socially driven organisation within the NHS family. Were collaborative, agile and innovative at our core, working with partners across the system to remove complexity, inspire trust and create person-centred solutions that make healthcare better for everyone.

What we do?We work towards making a complex system simpler. Creating better, more seamless care closer to home.

How we do it?By collaborating closely with GP Members, Patient Safety Partners and wider health and care organisations, combining shared insight and expertise to improve outcomes for local people.

As a Disability Confident Committed employer disabled applicants who meet the essential criteria for this job are guaranteed an interview

Job responsibilities

Please see supporting documents for the full job description and detailed role information attached.

Person Specification

Competencies, Qualities and Attributes

• Strong ability to communicate clearly and effectively on a range of complex resourcing issues
• Ability to work with senior managers and staff in a busy and changing environment to agree appropriate, effective and pragmatic solutions to service needs
• Ability to identify problems and develop appropriate and pragmatic solutions to meet them
• Good negotiating and influencing skills
• Comprehensive IT skills including outlook, word and excel
• Works well with others, is positive and helpful, listens and involves , respects and learns from the contribution of others

Qualifications

• Good standard of general education up to A Level / Level 3
• Minimum of 1 year's experience of administering rotas / shifts for staff groups
• Proven experience of working with clinical systems e.g SystmOne
• Experience of working in a fast paced and changing environment
• To prioritise own workload effectively and multi-task
• Excellent attention to detail
• Ability to work to a high standard of accuracy
• Excellent communication skills written and verbal
• Rota design and implementation knowledge
• Responds pro-actively and positively to a role that is demanding, varied and time-sensitive
• An understanding of differing clinical remits within a Primary Care setting

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.