Medical Staffing Coordinator

Cardiff and Vale University Health Board; Carlisle; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Salary Sacrifice schemes including leа

Excellent development opportunities

NHS Pension

Vivup counselling service

Job summary

NCIC is seeking a Senior Medical Staffing Coordinator to lead rostering for Urgent & Emergency Care across the North Cumbria Integrated Care Collaborative. You will coordinate medical staffing and rotas for the Urgent & Emergency Care teams across sites, ensuring rotas are safe, cost-effective, efficient and fair.

You will work with Medical Workforce, Agency Team and People Services to monitor staffing compliance, annual/sick leave, and adherence to NHS contracts, maintaining high accuracy and

Qualifications

• 5 GCSE grade C or above in English and Maths or equivalent.
• NVQ Level 4 in Business Administration or equivalent.
• Advanced keyboard skills, Essential IT skills (EITS) or equivalent.
• ILM Level 3 in Management or equivalent, Previous experience of undertaking administrative tasks.
• Problem solving for area of work.
• Experience of working with medical staff.
• Project Co-ordination and minute taking/committee servicing.

Responsibilities

• Coordination of short notice cover across Urgent & Emergency Care services.
• Coordination of rota gaps and forward planning.
• Coordination and communication of medical rotas across sites.
• Monitoring of safe staffing compliance.
• Monitoring and processing of annual leave and sick leave.
• Manage sickness processing and escalate as per Attendance Policy.
• Prepare management reports as required.

Skills

Coordination

Administration

Excel

Attention to detail

Communication

Problem solving

Teamwork

Travel flexibility

Medical staff experience

Education

GCSE English and Maths

NVQ Level 4 in Business Administration

ILM Level 3 in Management

Advanced keyboard skills / IT

Tools

Microsoft Office

Excel

Job description

The purpose of the post is to lead rostering for Urgent & Emergency Care within NCIC, co-ordinating medical staffing and associated rotas for the Urgent & Emergency Care medical teams across both Acute Hospital sites. Key aspects of this post include:

Responsibilities

• Coordination of short notice cover
• Coordination of rota gaps and forward planning
• Coordination and communication of medical rotas
• Monitoring of safe staffing compliance
• Monitoring and processing of annual leave and sick leave
• Coordination of sickness processing and escalating in line with the Trust's Attendance Management Policy
• Monitoring of compliance with Junior Doctors Contract (2016), The SAS Doctors Contract (2008) and the Consultant Contract (2003), plus the Working Time Regulations and all relevant policies and procedures
• Preparation of management reports as required, Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

We are looking to recruit a motivated, conscientious and flexible individual to lead the coordination of medical staffing across the Urgent & Emergency Care Collaborative, enabling the delivery of quality rotas that are safe, cost-effective, efficient and fair.

Working as the Senior Medical Staffing Coordinator, the post holder will work closely with the Collaborative Managers and clincians responsible for medical staffing. Key stakeholders will also include Medical Workforce, Agency Team, People Services, Medical Job Planning team and medical staff, in order to coordinate staffing operationally. Applicants must have excellent administrative, customer service, database and Excel skills and an ability to pay particular attention to detail. Travel between sites will be required. This is a permanent post working 37.5 hours per week.,

Qualifications

• 5 GCSE grade C or above in English and Maths or equivalent
• NVQ Level 4 in Business Administration or equivalent
• Advanced keyboard skills, Essential IT skills (EITS) or equivalent
• ILM Level 3 in Management or equivalent, Previous experience of undertaking administrative tasks
• Problem solving for area of work
• Experience of working with medical staff
• Project Co-ordination
• Minute taking/committee servicing, Management of staff
• Experience within NHS, Medical or other educational environments, Continuing professional development with portfolio
• Knowledge of Medical Education
• Microsoft office package including Excel Equality issues, Knowledge of Medical Staff structures
• Knowledge of Health Education England (HEE)/General Medical Council (GMC), Effective communication and interpersonal skills including; persuasive, motivational, negotiating and empathetic skills
• Proven customer service skills
• High level of accuracy
• Ability to prioritise own workload
• Ability to meet tight deadlines
• Ability to work without close supervision
• Well-developed interpersonal skills
• Enthusiastic and highly motivated
• Ability to work as part of a team
• Ability to work on own initiative
• Ability to deal with high pressure situations, Presentation skills, Ability to travel independently across Cumbria.

Key principles

• Being a clinically led organisation
• Quality and safety at the heart of our Trust
• A positive patient experience every time
• A great place to work
• Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post: Standard Check: £21.50 + Administration cost of £6.50 = £28.00 Deducted from salary over a 4 month period or a one-off payment. Enhanced Check: £49.50 + administration cost of £6.50 = £56.00 Deducted from salary over a 4 month period or a one-off payment.

NCIC can offer successful future employees the following benefits: 27-day holiday scheme rising to 33 after 10 years Flexible working Scheme NHS Discounts

Benefits

• Salary Sacrifice schemes including lease cars and Cycle to Work
• Excellent opportunities for development
• Competitive NHS Pension scheme Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
• Subject to eligibility