Wholesale Admin Assistant

BoF Careers; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking an organized and proactive individual to support their sales team. This role involves assisting with administrative tasks, managing communications with brands and customers, and preparing detailed sales reports. You will play a vital role in ensuring smooth operations during the selling season, from showroom setup to shipment monitoring. If you thrive in a dynamic environment and have a knack for analytics and organization, this position is perfect for you. Join a collaborative team where your contributions will directly impact business growth and success.

Qualifications

• BA in business, maths, accounting or finance is required.
• Previous wholesale experience is advantageous.

Responsibilities

• Assist with uploads to the digital platform and manage diaries.
• Communicate with brands and customers for updates and payments.
• Prepare weekly sales analysis and reports for the retail store.

Skills

Communication

Organisation

Multi-tasking

Prioritizing

Analytics

Reporting

Workload management

Collaboration

Education

BA in business

BA in maths

BA in accounting

BA in finance

Tools

Microsoft Office

Couriers

Job description

Description :

• Assisting upload to digital online platform and creation of line sheets per brand
• General admin within selling season including, appointment scheduling/diary management, look book and lines sheet send out, chasing orders
• Communicating with brands and customers for shipment updates/payments
• Ad-hoc tasks as requested by management
• Update wholesale reports: weekly/monthly sales overview, best and worst sellers, sell through, recommendations for highlighting slower stock, etc.
• Preparing seasonal product analysis – sales figures by style/country/collection feedback of lessons learnt per brand
• Weekly sales analysis
• Weekly reporting for the retail store on trade, reorders and sell through report
• Monitoring sample shipments from each brand, return shipment at the end of the selling season.
• Assisting with showroom set up and pack down for all brands across our international showrooms.

Key performance indicators:

• Accuracy of admin tasks performed for account executives & managers
• Collaboration in supporting shipments, showroom set up, and general ad-hoc tasks
• Efficient collaboration in setting up and pulling down each showroom ensuring care is taken to pack and unpack appropriately
• Timely shipment of samples being diligently monitored and flagged if they go missing

Key soft skills required:

• Communication
• Organisation
• Multi-tasking
• Prioritizing
• Analytics
• Reporting
• Workload management
• Collaboration

Systems used:

• Microsoft Office
• Couriers

Purpose of responsibility and/or impact on organisation:

• To support the team with admin tasks to ensure the smooth running of the agency
• To support the Sales Executive in populating accurate reports, analysis, and presentations to support business growth
• To ensure each showroom runs smoothly from start to finish

Experience:

• BA in business, maths, accounting or finance
• Previous wholesale experience is advantageous