Warehouse & Logistics Admin Coordinator

Matthew Clark; Hounslow; On-site; GBP 19,000 - 23,000; Full time

Job summary

Matthew Clark is seeking a Warehouse Administrator to join the depot team. The role covers administrative duties within distribution and de-briefing drivers after deliveries, ensuring paperwork and inventory records are accurate.

The position supports shift managers, handles attendance, recruitment support, and invoicing coordination. It is a on-site role within the UK wholesale distribution network, offering varied admin tasks and a sociable team environment.

Responsibilities

• Use the JDE and Red Prairie Systems to prepare and print out relevant paperwork for picking, loading, shipping manifests etc.
• Confirm the Completion and Shipping of loads on Red Prairie System.
• Provide cover for warehouse operatives if required.
• Carry out Physical Inventory stock checks using Red Prairie.
• When required conduct Return to Work interviews with employees/maintain sickness records and process if required for possible Capability Procedure.
• Update and maintain Attendance/Absence Spreadsheet records.
• Provide staff agencies with information regarding non -attendance of their staff.
• Maintain information on agency use, MHE hire.
• Complete weekly overtime spreadsheet for Warehouse Department
• Update and maintain individual attendance records on iTrent.
• When required organise employee meetings / issue notification letters.
• As necessary raise Purchase Orders for all requirements within Warehouse Department for authorisation by the Depot General Manager.
• Match up departmental invoices and purchase orders for presentation to the admin team.
• Take minutes at Disciplinary and Capability Meetings etc. when required.
• Assist with Recruitment interviews when required.
• Support and assist Shift Managers with investigations.
• Booking in process as required.
• Printing Blank Forms as required.
• Keep the filing of paperwork in a systematic and up to date manner disposing of those records not required anymore.
• Any other administration work as required by the Shift Management

Job description

Matthew Clark is seeking a Warehouse Administrator to join the depot team. The role covers administrative duties within distribution and de-briefing drivers after deliveries, ensuring paperwork and inventory records are accurate.

The position supports shift managers, handles attendance, recruitment support, and invoicing coordination. It is a on-site role within the UK wholesale distribution network, offering varied admin tasks and a sociable team environment.