Veterinary Receptionist

Animal Trust (UK); Barnsley; On-site; GBP 12,000 - 21,000; Part time

Benefits offered by this job

Annual leave

Job summary

Animal Trust (UK) Barnsley is seeking a part-time receptionist to welcome clients and their pets, manage appointments, diary, and payments. You'll be the friendly front line, coordinating with clinical staff to ensure smooth daily operations and compassionate care.

Prior veterinary reception experience is desirable but not essential; we value empathy, resilience under pressure, and excellent communication. The role involves handling calls, directing inquiries, and maintaining a clean, welcoming

Qualifications

• Experience of working on a medical or veterinary reception is desirable but not essential.
• Strong organisational skills and ability to work under pressure.
• Empathy, understanding and clear communication with clients.

Responsibilities

• Welcoming clients and their pets for appointments and maintaining a compassionate and professional attitude at all times
• Answering telephone calls/queries from clients
• Handling medications prepared by the veterinary surgeon and handing to clients
• Working within a team (and at times alone) to ensure the surgery’s reception, waiting area and consultation rooms are maintained to a high standard of clinical cleanliness
• Dealing with stressed or upset clients and connecting them to the appropriate teams where required
• Taking payments, registering new clients and addressing client concerns
• Organisation and restocking of the practice where required
• Complying with all health and safety procedures
• Complying with data protection legislation to ensure client and patient confidentiality is maintained at all times

Skills

Organisational skills

Empathy

Communication skills

Stress management

Teamwork

Job description

Are you an enthusiastic advocate for animals, driven by the desire to contribute to our mission of ensuring every pet has access to affordable veterinary care? We are currently seeking a part time receptionist to join our team at Barnsley.

Why You Matter

Our Receptionists are an important link between the clinical and non-clinical needs of our surgery’s operation. Supported by the management team onsite, you will help shape our primary aim of providing access for sick pets to access our services.

Assisting our clients with appointments, diary management and finance including debt and insurance will be the main duties of this role. Your supportive collaboration with the clinical teams will be paramount to ensure they have everything they need to provide compassionate care to those relying on our services.

Areas of Responsibility

• Welcoming clients and their pets for appointments and maintaining a compassionate and professional attitude at all times
• Answering telephone calls/queries from clients
• Handling medication prepared by the veterinary surgeon and handing to clients
• Working within a team (and at times alone) to ensure the surgery’s reception, waiting area and consultation rooms are maintained to a high standard of clinical cleanliness
• Dealing with stressed or upset clients and connecting them to the appropriate teams where required
• Taking payments, registering new clients and addressing client concerns
• Organisation and restocking of the practice where required
• Complying with all health and safety procedures
• Complying with data protection legislation to ensure client and patient confidentiality is maintained at all times

Are You Our Ideal Candidate?

Experience of working on a medical or veterinary reception is desired but not essential for this role. Strong organisational skills and ability to work under pressure. We are especially looking for people who have worked with clients in stressful situations. Taking your pet to the vet when they are sick is very difficult, and sometimes our clients have to say goodbye to a pet they consider to be a family member. Empathy, understanding and communicating is therefore especially important and we will probably ask you at your interview about times when you have had to face similar situations.

Job Particulars

• Contracted hours: 20 hours per week
• Rota pattern: 07:45-12:45 4 days a week (Example: week1 4 shifts Monday to Friday, Week 2: 2 days Monday to Friday plus the weekend)
• Weekend: every other Saturday and Sunday
• Annual Leave: 5.6 weeks including bank holidays

This is an exciting opportunity for someone who enjoys variety, teamwork, and playing a vital role in supporting both clients and clinical staff in a busy, compassionate hospital environment.