Veterinary Receptionist

Animal Trust (UK); Dewsbury; On-site; GBP 18,000 - 24,000; Full time

Job summary

Animal Trust in Dewsbury is seeking a dedicated receptionist to support our veterinary surgery. You will be the first point of contact for clients and their pets, handling appointments, payments and inquiries with empathy and professionalism.

Role involves diary management, client communications, and working as part of a small team to ensure smooth clinic operations and compassionate care for animals in need.

Qualifications

• Experience of working on a medical or veterinary reception is required.
• Strong organisational skills and ability to work under pressure.
• Empathy, understanding and effective communication are essential in dealing with clients and their pets.

Responsibilities

• Welcoming clients and their pets for appointments with a compassionate, professional manner.
• Answering telephone calls and client queries.
• Handling medications prepared by the veterinary surgeon and handing to clients.
• Maintaining a clean and orderly reception, waiting area and consultation rooms.
• Processing payments, registering new clients and addressing client concerns.
• Restocking and organising the practice as needed while complying with health and safety procedures.
• Protecting client and patient data in line with data protection legislation.

Skills

Empathy

Organisation

Customer service

Stress management

Job description

Are you an enthusiastic advocate for animals, driven by the desire to contribute to our mission of ensuring every pet has access to affordable veterinary care? Dewsbury clinic have the role for you!

At Animal Trust, you'll find a supportive and inclusive culture that values each individual's contribution. We operate without hierarchy, fostering an environment where every team member contributes to our shared commitment to clinical excellence.

Why You Matter

Our Receptionists are an important link between the clinical and non-clinical needs of our surgery’s operation. Supported by the management team onsite, you will help shape our primary aim of providing access for sick pets to access our services.

Assisting our clients with appointments, diary management and finance including debt and insurance will be the main duties of this role. Your supportive collaboration with the clinical teams will be paramount to ensure they have everything they need to provide compassionate care to those relying on our services.

Areas of Responsibility

• Welcoming clients and their pets for appointments and maintaining a compassionate and professional attitude at all times
• Answering telephone calls/queries from clients
• Handling medication prepared by the veterinary surgeon and handing to clients
• Working within a team (and at times alone) to ensure the surgery’s reception, waiting area and consultation rooms are maintained to a high standard of clinical cleanliness
• Dealing with stressed or upset clients and connecting them to the appropriate teams where required
• Taking payments, registering new clients and addressing client concerns
• Organisation and restocking of the practice where required
• Complying with all health and safety procedures
• Complying with data protection legislation to ensure client and patient confidentiality is maintained at all times

Are You Our Ideal Candidate?

Experience of working on a medical or veterinary reception is required for this role. Strong organisational skills and ability to work under pressure. We are especially looking for people who have worked with clients in stressful situations. Taking your pet to the vet when they are sick is very difficult, and sometimes our clients have to say goodbye to a pet they consider to be a family member. Empathy, understanding and communicating is therefore especially important and we will probably ask you at your interview about times when you have had to face similar situations.

Job Particulars

• Contracted hours: 40 hours per week / 4 day week
• Hours: Either 7:45 - 18:00 or 8:30 - 19:00.
• Weekends: 1:4 Saturday days
• Annual Leave: 5.6 weeks including bank holidays

This is an exciting opportunity for someone who enjoys variety, teamwork, and playing a vital role in supporting both clients and clinical staff in a busy, compassionate hospital environment.