Vehicle Sales Admin: Stock Control, Invoicing & Grants

Confidential; England; On-site; GBP 23,000 - 28,000; Full time

Job summary

Confidential is seeking an experienced Sales Vehicle Administrator to support a busy motor dealership team. You will manage new and used vehicle stock, handle invoicing and related admin, and support EV grant applications.

The role requires highly organised, detail-oriented individuals with strong communication skills who can manage multiple priorities in a fast-paced environment. A positive, proactive approach is essential.

Qualifications

• Previous administration experience within a motor dealership.
• Strong attention to detail and accuracy.
• Confident using Microsoft Office and dealership management systems.
• Ability to work independently and as part of a team.
• Strong communication skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.

Responsibilities

• New & UseVD Vehicle Stock Management: maintain stock records across 11 brands and liaise with Sales/Accounts.
• Vehicle Invoicing & Product Administration: prepare invoices and set up warranties/insurance products.
• EV Government Grant Applications: complete and submit grant applications with required documentation.
• Vehicle Settlements & Direct Purchases: raise settlement docs and coordinate with Accounts.
• Funding Management: manage funding administration and resolve queries.
• Fully Paid Vehicle Management: monitor balances and ensure correct processing.

Skills

Motor dealership experience

Attention to detail

Microsoft Office

Dealership management systems

Independent work

Team collaboration

Communication skills

Deadline management

Tools

Microsoft Office Suite

Dealership management systems

Job description

Confidential is seeking an experienced Sales Vehicle Administrator to support a busy motor dealership team. You will manage new and used vehicle stock, handle invoicing and related admin, and support EV grant applications.

The role requires highly organised, detail-oriented individuals with strong communication skills who can manage multiple priorities in a fast-paced environment. A positive, proactive approach is essential.