Vaccination Outreach Admin and Coordination Specialist

NHS Jobs; Basingstoke and Deane; On-site; GBP 21,000 - 25,000; Full time

Job summary

NHS Jobs is seeking an Administration Specialist to support the Vaccination Outreach Service in the UK. You will ensure high-quality admin processes, manage diaries, take formal minutes, and coordinate information flows with internal and external stakeholders to support delivery targets.

The role requires strong IT skills, ability to produce concise reports, and a proactive, team-oriented approach within a healthcare setting. Salary is Band B with standard NHS terms and conditions.

Qualifications

• Educated to NVQ 3 level or equivalent
• Experience of administration and minuting meetings
• Ability to summarise complex information
• Working knowledge of Microsoft Office systems, including Word and Excel
• Able to produce regular reports and summaries
• Ability to work well in teams
• Experience of creating reports and providing information to stakeholders
• Ability to prepare concise communications for senior stakeholders
• Ability to manage conflicting priorities and meet deadlines
• Experience in data collection and database maintenance
• Awareness and understanding of confidentiality
• Desirable qualification in administration
• Experience of healthcare coordination of multiple stakeholders
• Experience of working in Multi-Disciplinary Teams

Responsibilities

• Meet deadlines, collate data and maintain administrative standards
• Coordinate diaries, arrange meetings, take minutes and keep records
• Build relationships with internal and external stakeholders (General Practice, Sirona, VCSE)
• Support Vaccination Outreach Service Manager in day-to-day running
• Set up data collection systems and monitor utilisation
• Assist with reports and presentations for the service
• Ensure governance and confidentiality guidelines are followed
• Maintain risk and issue logs with mitigations
• Adapt to changing priorities and contribute to service improvement

Skills

Own initiative

Communication

Teamwork

Attention to detail

IT skills

Adaptability

Education

NVQ Level 3 / equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

NHS Jobs is seeking an Administration Specialist to support the Vaccination Outreach Service in the UK. You will ensure high-quality admin processes, manage diaries, take formal minutes, and coordinate information flows with internal and external stakeholders to support delivery targets.

The role requires strong IT skills, ability to produce concise reports, and a proactive, team-oriented approach within a healthcare setting. Salary is Band B with standard NHS terms and conditions.