Administrator - Vaccination UK

Vaccination UK Ltd; York and North Yorkshire; On-site; GBP 21,000 - 25,000; Full time

Benefits offered by this job

Pension 5%

VIVUP discounts

Blue Light Card

Referral scheme

28 days leave

Job summary

Vaccination UK Ltd is recruiting an Administrator to support the School Aged Immunisation Service under a fixed-term contract until 31 December 2027. The role entails coordinating immunisation sessions, handling admin, consent processes and data, and working with nurses in schools and offices.

The successful candidate will have GCSE English and Maths at grade C or above, strong IT and communication skills, and the ability to manage workload in a busy community setting. Driving may be desirable.

Qualifications

• GCSE English and Maths at grade C or better.
• Experience in community settings a plus.
• Ability to prioritise workload and work with minimal supervision.
• Strong communication, teamwork and problem-solving abilities.
• Good IT skills and organisational capabilities.

Responsibilities

• Assist in planning, delivery and evaluation of health promotion and immunisation programmes.
• Attend community vaccination sessions in schools and local settings with nursing staff.
• Coordinate with schools, families and other teams to meet local targets.
• Ensure vaccines are stored, transported and delivered according to SOPs and cold-chain requirements.
• Keep records up to date and manage consent processes (online forms).
• Serve as first point of contact for administrative tasks by phone, email or in person.

Skills

Communication skills

IT skills

Driving

Education

GCSE English and Maths (C or above)

Job description

About Us

Vaccination UK has been commissioned by NHS England since 2015 to provide school aged immunisations, including Influenza, to pupils across numerous counties across England and all boroughs of North London.

We are also commissioned by NHS England in North London to provide outbreak response in the event of a vaccine preventable disease outbreak, and we provide the infant BCG programme to newborns in North London.

Our mission is to fight disease and save lives by making prevention and treatment easy, accessible and safe.

Job Details

Job title: Administrator

Contract: Fixed Term Contract until 31.12.2027

Working Hours: Monday to Friday between 7:00am - 6:00pm. (7.5 hour shift per day)

Benefits

• Pension - 5% employer contribution based on qualified earnings.
• VIVUP - Supermarket & High Street Discounts & Employee Assistant Programme.
• Blue Light Card - Supermarket & High Street Discounts.
• Employee referral scheme.
• 28 days annual leave including Bank Holidays (pro-rata).

Job Purpose

The post holder will be responsible for promoting, delivering and facilitating various programmes directed by management as part of the School Aged Immunisation Service, by assisting nurses in the schools or office.

Key Responsibilities

• Assist in the planning, delivery and evaluation of health promotion/education and public health school age immunisation programmes.
• Attend community-based vaccination sessions in both schools and local based settings. Work with the nursing team to ensure productive and safe sessions.
• Promote and facilitate collaborative working between the team, schools and other educational institutions and families, in the delivery of the immunisation programmes. Focus on ensuring all consent forms have been returned, guaranteeing new ideas go towards achieving local area targets.
• Ensure the process for storing, transporting, collecting and delivering vaccinations to site are adhered to.
• Assist in identifying home schooled children and those in Pupil Referral Units.
• Maintain databases to ensure records are kept up to date and that documents are prepared for school visits. Ensure online consent systems have been triaged and completed ahead of a vaccination session.
• Adhere to the Standard Operating Procedure for School Immunisation (SOPs).
• First point of contact for all administrative tasks. Have clear communication via face to face, by phone and email with children, parents and school staff.
• Responsible for maintaining the cold chain, ordering, and arranging transport of vaccinations to site.
• Actively and constructively contribute to team meetings.
• Undertake other duties commensurate with the level of this position.
• Comply with Company policies & procedures.

Experience & Skills

• GCSE level of education or equivalent with a minimum of grade ‘C’ in both English and Maths.
• Working in a community setting (schools) and/or working with children & young people (desirable).
• Prioritise and manage own workload without supervision.
• Assertive, team player and critical thinker.
• Excellent communication skills – both verbal and written.
• Excellent IT Skills.
• Must be able to drive (Desirable).
• Excellent organisational skills.

European LifeCare Group is committed to providing equal opportunities to all applicants, regardless of race, religion, sex, origin, age, disabilities, genetic information, marital status, gender identity or expression, or any other characteristic protected by law.

European LifeCare Group is one of Europe's largest independent provider of travel clinics and public vaccination programmes.

Founded in 1998, today European LifeCare Group has specialist clinics covering most of Denmark, the Netherlands, Sweden and the UK, where the company trades under a number of brands, including Danske Lægers Vaccinations Service, Vaccination UK, London Travel Clinic, Citydoc, Resecentrum vaccinationer, Mediprevent, Vaccinaties Op Reis and PreventVaccins.

European LifeCare Group also works for both the Danish and English National Health Service as a contracted service provider of immunisation programmes in schools and national influenza vaccination programmes.