Vacancies : Clerical/Admin Assistant (Part-Time) (Permanent)

West Dunbartonshire Council; Dumbarton; On-site; GBP 12,000 - 18,000; Part time

Benefits offered by this job

LGPS pension

25 days annual leave

Wellbeing support

Job summary

West Dunbartonshire Council is seeking a part-time Clerical/Administration Assistant to support the Early Learning & Childcare Centre. You will ensure the nursery office runs smoothly, provide a professional reception service, and manage nursery data with accuracy.

Proficiency in Microsoft Office and strong organisational/communication skills are required. The role involves cash handling, mail distribution, and general office duties.

Qualifications

• Proficiency in Microsoft Office is essential, along with strong organisational and communication skills.

Responsibilities

• Deliver a comprehensive clerical and administrative service supporting the operations of an Early Learning & Childcare Centre.
• Manage and maintain nursery data, ensuring records are accurate and up to date.
• Provide a welcoming, professional reception service, responding to enquiries by telephone or in person.
• Assist with routine cash handling tasks such as receiving and recording payments for school activities and uniforms.

Skills

Microsoft Office

Reception duties

Data entry

Organisational skills

Job description

Job Description

As this post is part-time the salary will be pro-rata to the hours worked.

As this post is part-time the salary will be pro-rata to the hours worked.

Work Pattern: Monday - Friday from 9am - 12noon or as agreed with the Head Teacher and Principal ELC Officer to meet the needs of the centre.

Reporting directly to the Head Teacher and Principal ELC Officer, you will be responsible for the effective and efficient delivery of a comprehensive clerical and administrative service supporting the operations of an Early Learning & Childcare Centre.

You will ensure the smooth running of the nursery office and provide a welcoming, professional reception service, responding to all enquiries by telephone or in person.

Your duties will also include managing and maintaining nursery data, ensuring all records are accurate, up to date, and stored on the appropriate computerised systems.

General office responsibilities include photocopying, filing, document preparation, mail distribution, assisting with the arrangement of transport and outings, and routine cash handling tasks such as receiving and recording payments for school activities and uniforms.

Proficiency in Microsoft Office is essential, along with strong organisational and communication skills.

Requirements

This post is considered as Regulated Work with Children under the Protection of Vulnerable Groups (Scotland) Act 2020 and as such membership with the PVG scheme is essential. Further details of this scheme can be found here.

Preferred applicants will be required to become members of the relevant PVG scheme, or undergo a PVG Scheme update check prior to a formal offer being made by West Dunbartonshire Council.

Responsibilities

The employment for which you are applying is excepted from the provisions of section 4(2) of the Rehabilitation of Offenders (Exceptions) Order 1975.

Applicants are, therefore, not statutorily entitled to withhold information about convictions which for other purposes are "spent" under the provisions of the Act.

In the event of employment any failure to disclose such convictions could result in dismissal or disciplinary action.

Benefits

• Access to the Local Government pension scheme (LGPS) with an employer’s contribution of at least 19.3% and all associated benefits
• A minimum of 25 days annual leave, increasing a day each year up to 35 days as well as 8 fixed public holidays each year
• Access to employee wellbeing supports including occupational health & counselling if ever you need help and support

About Us

For information about West Dunbartonshire Council please click on the following link and see why we are an employer of choice.

More information on the benefits of working within West Dunbartonshire Council, can be found using the following link.