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East Dunbartonshire Council; Bishopbriggs; On-site; GBP 17,000 - 21,000; Part time

Job summary

East Dunbartonshire Council seeks a Clerical Assistant based at Bishopbriggs Academy. Salary will be pro-rated for term-time hours; you will join the clerical team and perform clerical duties as outlined in the Role Profile.

You will interact with pupils, staff and visitors, and handle clerical and finance tasks, maintain records using SEEMIS Click & Go, and process orders and invoices. Strong IT skills, literacy, numeracy and teamwork are essential.

Qualifications

• Experience in busy office environment is required.
• Excellent IT skills and numeracy.
• Good communication and interpersonal skills.

Responsibilities

• Provide clerical duties as detailed in the Role Profile.
• Deal with pupils, staff and visitors to the school.
• Maintain school records and process orders/invoices.

Skills

IT skills

Communication

Teamwork

Tools

SEEMIS Click & Go

Job description

Clerical Assistant -Bishopbriggs Academy - EAD09867

Salary will be pro-rated for term-time hours.

Based in Bishopbriggs Academy, you will be part of the clerical team and provide clerical duties as detailed in the attached Role Profile.

You will deal with pupils, staff and visitors to the school and, in addition will undertake various clerical and finance tasks as required by the School Support Manager.

You will carry out various duties associated with the maintenance of all school records using SEEMIS Click & Go and electronic processing of orders and invoices. Knowledge of Financial procedures would be an advantage. You must have experience of working within a busy office environment and possess excellent IT skills. You must have good communication and interpersonal skills, be literate, numerate and you should be able to work as part of a team and apply yourself to a variety of tasks within your remit.

PVG/Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria.

Where the post you are applying for is considered a Regulated Role under the Disclosure (Scotland) Act 2020, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment. Successful candidates who withdraw their application after the check process has started will be invoiced for the cost of the check.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by the HR &OD Manager.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.
• Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability.
• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.
• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.
• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.
• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)
• We will advise you of meeting the criteria for interview normally within 3 weeks.
• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.