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East Dunbartonshire Council; Milngavie; On-site; GBP 16,000 - 20,000; Full time

Job summary

Douglas Academy, part of East Dunbartonshire Council, is seeking a Clerical Assistant. The role is 35 hours per week during term time, 8.30am–4.30pm, with a one-hour lunch break. You will provide clerical support, input data, manage pupil and staff records, and cover reception and reprographics from the School Office.

Experience in an office environment and IT skills are essential. SEEMIS Click & Go knowledge and advanced Word/Excel are desirable; Teams experience is a plus.

Qualifications

• Experience in an office environment is essential.
• Word and Excel to an advanced level desirable.
• Knowledge of SEEMIS Click & Go; ability to use Microsoft Teams is advantageous.
• Able to work as part of a team and handle varied tasks.

Responsibilities

• Data input on Seemis Click & Go and maintenance of school records.
• Use of Microsoft packages to support administration.
• Telephone, reception and reprographics duties.
• Distribution of school mail and handling pupil enquiries.
• Attend to welfare needs of pupils; based in the School Office.

Skills

Data input

Microsoft Word

Microsoft Excel

Seemis Click & Go

IT skills

Teamwork

Tools

Seemis Click & Go

Microsoft Teams

Job description

Clerical Assistant - Douglas Academy - EAD09885

Please note that salary will be pro-rated for term-time hours.

Work pattern - 35 hours per week (term time)

8.30am – 4.30pm Monday - Friday

One hour lunch break each day

Working in Douglas Academy you will provide clerical support within the school.

Duties will include data input on Seemis Click & Go, the use of Microsoft packages, tasks associated with the maintenance of all school records in relation to pupils and staff, telephone, reception and reprographics duties, distribution of school mail, dealing with pupil enquiries and attending to welfare needs of pupils. This post will be based in the School Office.

You must have experience of working within an office environment and good IT skills are essential. Experience of using SEEMIS Click and Go and the ability to use Word and Excel to an advanced level are desirable. Knowledge of the use of Microsoft Teams is also advantageous. You should be able to work as part of a team and enjoy a variety of tasks within your remit.

This is a term time post.

This post is subject to a PVG check.

PVG/Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria.

Where the post you are applying for is considered a Regulated Role under the Disclosure (Scotland) Act 2020, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment. Successful candidates who withdraw their application after the check process has started will be invoiced for the cost of the check.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by the HR &OD Manager.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.
• Equalities monitoring will be conducted to ensure a fair and equitable process with
• screening being carried out to anonymise sensitive information such as age, gender and disability.
• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.
• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.
• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.
• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)
• We will advise you of meeting the criteria for interview normally within 3 weeks.
• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.