Vacancies : Clerical/Admin Assistant (Part-Time) (Term-Time) (Permanent)

West Dunbartonshire Council; Clydebank; On-site; GBP 18,000 - 24,000; Part time

Benefits offered by this job

LGPS pension scheme

25 days annual leave (rises to 35)

Employee wellbeing supports

Job summary

West Dunbartonshire Council is seeking a part-time clerical/administrative assistant for an Early Learning & Childcare Centre. You will report to the Head Teacher and ELC Officer, delivering a comprehensive office service to support nursery operations.

Responsibilities include managing nursery data, receptionist duties, responding to enquiries, and cash handling for activities and uniforms. Proficiency in Microsoft Office and strong organisational/communication skills are essential.

Qualifications

• Proficiency in Microsoft Office is essential.
• Strong organisational and communication skills are required.
• Experience in clerical/administrative support is desirable.

Responsibilities

• Manage and maintain nursery data and records.
• Provide a welcoming, professional reception service and respond to enquiries by phone and in person.
• Support cash handling, payments for school activities and uniforms.
• Assist with mail distribution, photocopying, filing and document preparation.
• Help arrange transport and outings for the service.

Skills

Microsoft Office

Organisational skills

Communication skills

Tools

Microsoft Office

Job description

Job Description

As this post is part-time, term-time the salary will be pro-rata to the hours worked. Work Pattern: the work pattern will be agreed with the Head Teacher to meet the needs of the service. Reporting directly to the Head Teacher and Principal ELC Officer, you will be responsible for the effective and efficient delivery of a comprehensive clerical and administrative service supporting the operations of an Early Learning & Childcare Centre. You will ensure the smooth running of the nursery office and provide a welcoming, professional reception service, responding to all enquiries by telephone or in person. Your duties will also include managing and maintaining nursery data, ensuring all records are accurate, up to date, and stored on the appropriate computerised systems. General office responsibilities include photocopying, filing, document preparation, mail distribution, assisting with the arrangement of transport and outings, and routine cash handling tasks such as receiving and recording payments for school activities and uniforms. Proficiency in Microsoft Office is essential, along with strong organisational and communication skills.

Requirements

This post is considered as Regulated Work with Children under the Protection of Vulnerable Groups (Scotland) Act 2020 and as such membership with the PVG scheme is essential. Further details of this scheme can be found here. Preferred applicants will be required to become members of the relevant PVG scheme, or undergo a PVG Scheme update check prior to a formal offer being made by West Dunbartonshire Council.

Responsibilities

The employment for which you are applying is excepted from the provisions of section 4(2) of the Rehabilitation of Offenders (Exceptions) Order 1975. Applicants are, therefore, not statutorily entitled to withhold information about convictions which for other purposes are "spent" under the provisions of the Act. In the event of employment any failure to disclose such convictions could result in dismissal or disciplinary action.

Benefits

• Access to the Local Government pension scheme (LGPS) with an employer’s contribution of at least 19.3% and all associated benefits


• A minimum of 25 days annual leave, increasing a day each year up to 35 days as well as 8 fixed public holidays each year


• Access to employee wellbeing supports including occupational health & counselling if ever you need help and support