Unit Personnel Office Administrator

Mitie Group plc.; Fareham; On-site; GBP 26,000 - 27,000; Full time

Job summary

Mitie Group plc. is seeking a diligent Unit Personnel Office Administrator at HMS Collingwood, Fareham. You will provide frontline personnel administration, manage data, liaise with line managers, and support travel bookings in a fast-paced military environment.

This 12-month fixed-term, full-time role requires good organisational and communication skills, MOD security clearance, and reliability. Training is available and you will wear approved company work wear as required.

Qualifications

• Well-organised and precise with credible communication skills.
• Ability to work flexibly in a multi-role environment.
• Pro-active and reliable with high integrity.

Responsibilities

• Provide day-to-day focal point for personnel administration and liaise with coordinators and line managers.
• Arrange travel using online booking systems and coordinate with travellers and booking companies.
• Collate and maintain budgetary information and ensure data protection compliance.
• Data input and updating of personnel administration systems.
• Assess entitlement to pay, allowances, expenses, promotions and awards.
• Carry out tasks in line with Health & Safety Regulations and GDPR.

Skills

Organisation

Communication skills

Integrity

Reliability

Education

Good standard of education

Tools

MS Office

Job description

An opportunity to join an experienced, versatile team, delivering first class administration services to our world class Armed Forces personnel.

Based in the Personnel Office HMS Collingwood, this role provides a broad and flexible service to meet the contracted administration requirements of the Armed Forces (predominantly the Royal Navy) and there is the potential to rotate through various elements of professional responsibilities when required to meet the needs of the business. Training can be provided, where appropriate.

Job Title: Unit Personnel Office Administrator

Salary: £ 26,301.99 Per Annum

Contract: 12 Month Fixed Term

Type of Employment: Full Time

Hours: 37.5 Hours Per Week

Shift: Monday- Friday (07:30- 17:00)

MOD security clearance and DBS Standard required (Proof of right to work in UK essential)

Required to wear approved company work wear

Location: HMS Collingwood, Hood Building, Fareham, Hampshire, England, PO14 Type: Full Tim

Main Responsibilities

• Provide a dedicated day-to-day focal point for the personnel administration, including a direct customer interfaces and liaison with co-ordinators and line managers.
• Arrange travel utilising an online booking system, and liaising with booking companies, co-ordinators and travellers.
• Collate and maintaining budgetary-related information.
• Maintain and protect personnel-related data.
• Data input, updating the joint-Service administration system.
• Assessing entitlement to pay, allowances, expenses, promotion, awards and more.
• Ensure all activities are carried out in full compliance with current Health and Safety Regulations and the General Data Protection Regulations.
• Undertake any additional tasks as determined by the Line Manager, including support/cover for other staff.

What we are looking for

The successful candidate will be well-organised, precise, confident with credible communication skills readily able and willing to contribute at all levels. In addition, the individual will be versatile, intuitive, and professional with good judgement and absolute integrity. Pro-active and persuasive when required and responsive to changing needs of the business and demands of the customer, while remaining calm under pressure and self-motivated, the incumbent will be reliable and well presented, giving a positive image of MITIE company values. In addition, the following is needed.

• Administration experience with good organisational and motivational skills and a high degree of integrity.
• Proven track record of delivering quality administration and service with customer facing experience.
• Persuasive and credible verbal and written communicator with the ability to develop close working relationships.
• IT literate with a good working knowledge of MS Office applications.
• Conversant/knowledge of MOD personnel administration applications and systems (desirable).
• Proactive approach and the ability to embrace and lead on change.
• Ability to manage short notice changes to requirements and deadline.
• Good standard of education.