Unit Administrator

Dnata Travel Group; Glasgow; Hybrid; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Free breakfast

Free lunch on site

Free tea and coffee

Simply health Plan

Refer a Friend Scheme

Discounted gym membership

Job summary

dnata Travel Group in Glasgow is seeking a Unit Administrator to provide administrative support for the catering unit, ensuring service delivery and compliance with company and airline standards. The role requires effective cross-department communication and daily handling of admin duties, MI preparation, and timely information flow across the site.

The post involves coordinating with departments, supporting payroll and pass systems, stock input, and routine minute-taking.

Qualifications

• Previous experience in an administrative role.
• Proficient in PowerPoint, Excel and Word.
• Strong interpersonal and teamwork skills.
• Attention to detail and accuracy.
• Ability to plan and organise workload.

Responsibilities

• Answering door and signing in contractors/visitors.
• Answering phone calls and routing inquiries.
• Receipting of GR deliveries and processing in SAP MM daily.
• Process wastage and coding in SAP MM.
• Bulk roster uploading to Workday monthly.
• Create and maintain stock sheets and input stock end of month.
• Maintain digital and paper records including archiving.

Skills

Administrative experience

PowerPoint

Excel

Word

Interpersonal skills

Attention to detail

Organisational skills

Job description

Unit Administrator

Department: Production

Employment Type: Permanent - Full Time

Location: Glasgow

Reporting To: Deirde Adesugba

Description

Who are we?

Dnata is one of the world’s largest air and travel services providers. We provide a comprehensive range of inflight catering, onboard retail, supply chain and logistics services at all major and regional airports across the UK. Dnata Catering provide expertly crafted inflight catering services, delivering fresh and high-quality meals at major and regional airports across the UK. As the leading Halal caterer in the UK, we also provide tailored experiences to meet each customer’s unique needs. We're a leader in VIP catering, offering bespoke inflight to private and charter clients.

The Role

This role will be responsible for providing administration support for our catering unit in Glasgow, ensuring the delivery of service and compliance in line with company, legal and airline standards. This role will need to be able to communicate across all departments and at varying levels within the site. Responsible for completing day to day admin duties, collating management information relevant to the department dealing with query's and ensuring effective communication with the team.

Key Responsibilities

• Answering door - signing in contractors / visitors - escorting when necessary
• Answering phone
• Receipting of GR deliveries on SAP MM - daily
• Process wastage - coding and processing on SAP MM - daily
• Bulk roster uploading to Workday - monthly
• Variable creation, receipting, checking against variable tracker , gaining approval before creation as per DAM - as and when required
• Adding new colleagues onto payroll clock in system - as and when required
• Adding new colleagues onto pass system - as and when required
• Ordering of stationary ,staff uniforms, small equipment - as and when required
• Creating of stock sheets and inputting stock - end of month
• Locker allocation - as and when required
• Supporting seasonal interview process - as and when required
• Taking meeting notes - H&S, Employee Council etc - as and when required
• Arranging unit maintenance upon approval
• Creation of a monthly colleague newsletter
• Maintaining digital and paper records including archiving

Skills, Knowledge and Expertise

Essential:

• Previous experience in an administrative role
• Excellent PC skills to include PowerPoint, Excel and Word
• Evidence of good interpersonal, communication and teamwork skills
• Attention to detail and an eye for accuracy
• Ability to plan, organise

Desirable:

• Background in the Food Industry or process area in which the role will work
• Previous experience of minute taking

Benefits

What's in it for you?

• An opportunity to be part of the Emirates global family.
• Free breakfast, lunch and dinner on site
• Free tea and coffee
• Simply health Plan
• Refer a Friend Scheme
• Discounted gym membership at over 2000 gyms nationwide
• Cycle to Work Scheme
• Opportunity to enhance your learning through our inhouse apprenticeship programme

If you're invited to interview, please let us know if there are any adjustments we can make to ensure you're cleared for take-off and able to perform at your best. We're committed to making the recruitment journey as smooth and inclusive as possible.