Undergraduate Administrator

LLOYD'S REGISTER INTERNATIONAL; Cambridge; On-site; GBP 35,000 - 40,000; Full time

Job summary

St Catharine's College in Cambridge is seeking an Undergraduate Administrator to join the Tutorial Team. The role supports the Senior Tutor, Tutors, and Directors of Studies with academic and financial administration throughout the year, ensuring smooth examination processes and graduation events.

The appointment is permanent, 37.5 hours per week, with core hours 10am–4pm. Salary ranges from £35,000 to £40,000 per year, dependent on experience.

Qualifications

• Excellent administrative ability and a proven track record of applying and reviewing processes to improve efficiency.
• Strong organisational and communication skills to support senior academic staff and a busy Tutorial Office.
• Ability to work collaboratively across departments to ensure smooth delivery of tutorials and events.

Responsibilities

• Provide administrative support to undergraduate Tutors and Directors of Studies with enquiries.
• Administer examinations including recruitment, supervision, and payment of invigilators.
• Lead on General Admission arrangements for graduations and coordinate related events with Central University Registry and college departments.
• Maintain and update student databases and records (CamSIS) including entries, results, courses, and scholarships.
• Support supervision reporting in CamCORS and manage payment arrangements for supervisors.
• Prepare administrative materials for matriculation and related student logistics.
• Handle general enquiries and provide timely information to students, Tutors, and staff, updating college websites and handbooks.

Skills

Administrative

Organisational skills

Communication skills

Job description

03.09.26

St Catharine's College seeks to appoint an Undergraduate Administrator to work in our Tutorial Team. The main focus of the role is to support the Senior Tutor, undergraduate Tutors, Directors of Studies and the Tutorial Office Manager in providing academic and financial support for undergraduate students throughout the academic year, in particular to examination, to improve provision, service and outcomes. The postholder will be a significant member of the Tutorial Team, possessing excellent organisational and communication skills. They will work with the other Team members to ensure that all matters that arrive in the office are dealt with accurately and quickly. The postholder will work across departments, such as Catering, Conferencing and the Development team to ensure that Tutorial Events are delivered successfully.

We are looking for someone who is an excellent administrator and is able to apply and review processes to ensure they are efficient and suitable to support a busy team.

Main duties and responsibilities

Academic Support (Tutors and Directors of Studies)

• To provide administrative support to undergraduate Tutors with enquiries made on behalf of their Tutees
• Maintain the College’s Tutorial list throughout the academic year and update it with changes as and when appropriate.

Examinations

• Administer and be responsible for all arrangements in connection with College examinations during the whole academic year, including the recruitment, supervision, organisation and payment of invigilators.
• Manage January Mock examinations in consultation with DoS, arranging rooms and invigilators.
• Ensure that all appropriate students are enrolled correctly for the September resits and submit enrolment correction forms for adjustments.

Graduation

• Lead on all General Admission arrangements
• Liaise with the Praelector and the Tutorial team to plan and organise all events that surround graduation ceremonies within the University. This will involve direct working with the Central University Registry and maintaining good working relationships with the College’s Catering, Finance and Accommodation Departments.

Student Support and Records

• Act as first point of contact for all queries on undergraduate tutorial matters and University admin procedures. Liaise with other departments within and outside of the College, and support undergraduate students and academics, as needed.
• Maintain and update the CamSIS and other relevant student databases of all student details, including tracking exam entries and results, degrees, Tutors, Directors of Studies, course codes, supervisors (on CamCORS), scholarships, nationality, etc.

Supervisions

• To support the Tutorial Office Manager with the administration of supervision reports in CamCORS and supervisors’ payment arrangements

Undergraduate Intake

• Responsible for the administrative preparation for matriculation and other academic student administration; matriculation photo, and to provide support with meetings and logistics.

Other

• Deal with general enquiries.
• Provide accurate and timely information and guidelines to students, Tutors, Supervisors and others as appropriate.
• Assist in updating the College’s websites relating to undergraduate affairs and student handbooks and guides.

Please see the candidate pack for further information on the role responsibilities and person specifications.

Working arrangements and salary

This is a permanent appointment (subject to a 3-month probation period).

Competitive salary range of £35, 000 - £40, 000 per annum, depending on skills and experience.

This role is 37.5 hours per week, core hours will be 10am-4pm.

The closing date for applications is: 5pm Sunday 11 October 2026. Interviews will be held on: Tuesday 20 October 2026.