Medical Education Secretary

Lancashire Teaching Hospitals; Rishton; On-site; GBP 24,000 - 28,000; Full time

Job summary

Lancashire Teaching Hospitals NHS Foundation Trust in the North West is seeking an experienced secretarial and administrative professional to support the Hospital Dean for Undergraduate Medical Education, the Director of Post Graduate Medical Education, and the wider Senior Education Leadership team.

You will manage diaries, coordinate meetings and events, take minutes, and handle correspondence with internal and external partners.

Qualifications

• Experience in complex administrative procedures in a fast-paced environment.
• Ability to prioritise workload and manage changing demands.
• Professional, courteous first point of contact for senior education leads.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Hospital Dean for Undergraduate Medical Education, the Director of Post Graduate Medical Education, and the Senior Education Leadership team.
• Manage diaries, meetings and events, and minute meetings.
• Coordinate and communicate with internal and external partners to ensure open communication.

Skills

Secretarial skills

Diary management

Minute taking

Communication skills

Administrative skills

Education

Maths and English qualification

RSA3 / NVQ3

Tools

Microsoft Office

Job description

Job overview

An exciting opportunity has arisen for an experienced, proactive and dynamic individual to provide comprehensive, high quality secretarial and administrative support to the Hospital Dean for Undergraduate Medical Education, Director of Post Graduate Medical Education and wider Senior Education Leadership team. The successful candidate will provide comprehensive secretarial support including diary and meetings / event management, minuting meetings and managing correspondence ensuring accurate and open communication in co-ordination with a range of organisations and individuals both internally and externally.

Main duties of the job

To work autonomously, undertaking a multifunctional role combining an extensive range of administration, secretarial and support duties.To provide professional, courteous, and efficient first point of contact for all enquiries relating to education senior management leads.To address the needs of education leads, whilst forward planning, offering solutions and using initiative to action correspondence and enquiries as appropriate. Effective diary management ensuring appointments, meetings and commitments are fulfilled referring to diary holder where necessary.

Working for our organisation

Lancashire Teaching Hospitals NHS Foundation Trust is one of the biggest trusts in the North West. We provide many , deliver award-winning teaching and development programmes, lead national and international clinical trials and research studies, and always give excellent care with compassion. When joining our friendly and dedicated team, you will have an unparalleled opportunity to learn, grow and flourish in a supportive and innovative environment, and work with some of the UK’s leading healthcare experts. Our mission is to provide excellent care with compassion.

Detailed job description and main responsibilities

See JD

You will possess excellent communication and proven administrative organisational skills, with the ability to forward think and work under your own initiative. You will be able to prioritize your own workload and balance this with any changing demands of the role.

If you feel that you have the drive and commitment to work within our friendly team in a fast-paced environment and you think you meet the person specification, then this is the role for you.

Person specification

Qualification & Education

Essential criteria

• Maths and English qualification Grade C, Level 2, Grade 4 / 5 or equivalent
• Knowledge of a full range of secretarial and office management procedures acquired through RSA3, NVQ3 and/or relevant experience
• Substantial knowledge of Microsoft Office
• Evidence of ongoing personal development

Desirable criteria

• ECDL or equivalent experience
• RSA 1 typing or equivalent experience

Knowledge & Experience

Essential criteria

• Knowledge and experience of complex administrative procedures
• Highly skilled organiser and administrator with significant years’ experience, familiar with working in a fast-paced, changing environment.
• Efficiently coordinate high level meetings internally and externally
• Experience of producing high quality minutes ensuring collation of all relevant information and actions.
• Experience of networking and communicating at different levels within a large organisation.
• Ability to monitor and accurately report complex information
• Sound experience of working with accuracy and speed, paying close attention to detail.
• IT literate and have experience of processing, recording, storing and retrieving data using a range of software applications and manual systems

Desirable criteria

• Previous experience of education within an acute setting.
• Knowledge of current government initiatives in relation to medical education.
• Experience of communicating with external regulatory bodies.