Travel and Training Coordinator

OEG Energy Group; Portsmouth; On-site; GBP 32,000 - 42,000; Full time

Job summary

OEG Energy Group is seeking a Travel and Training Coordinator to support travel, logistics and training for personnel across onshore and offshore projects. You will manage bookings, keep accurate records and ensure compliance, while providing a responsive service to stakeholders.

Based in Portsmouth with flexibility for other Topside locations, this role requires strong IT skills, attention to detail and the ability to coordinate multi-faceted schedules.

Qualifications

• Previous experience in administration, travel, logistics or personnel coordination within a busy operational environment.
• Experience coordinating bookings, records, renewals or compliance requirements.
• Good IT skills, including Microsoft Word and Excel, with the ability to maintain accurate systems and records.

Responsibilities

• Coordinate company and project travel requirements for onshore and offshore personnel.
• Book flights, accommodation, hire cars, taxis, trains, ferries and other required transport.
• Provide clear itineraries and booking updates, supporting personnel with travel queries, changes and disruption.
• Support visa and work permit requirements where required.
• Coordinate mandatory, refresher and additional training for employees and contractors.
• Liaise with training providers regarding availability, course requirements, registrations and completion information.
• Monitor training requirements, expiry dates and compliance using training matrices and company systems.
• Arrange renewals, issue reminders, and follow up on outstanding training and e-learning requirements.
• Maintain training certificates, supporting evidence and associated personnel compliance records.
• Track requirements including contractor insurance, medicals and Chester Step appointments where applicable.
• Maintain accurate information to support project and business compliance reporting.
• Keep up to date with relevant processes, procedures and regulatory requirements.
• Support wider administration as required and escalation workload, service or operational risks promptly.

Skills

Administration

Travel coordination

Logistics coordination

Record keeping

Communication

MS Office

Education

GCSE Maths and English

Full UK driving licence

Tools

Microsoft Word

Microsoft Excel

Job description

OEG Job Advert - Travel and Training Coordinator

Company Overview

OEG is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.

Location

• Portsmouth, United Kingdom - preferred location, with flexibility to consider other OEG Topside locations (Chester, Hunmanby, Lowestoft or Grimsby).

Core Purpose

• Support the effective delivery of travel, logistics and training arrangements for employees and contractors, helping to maintain operational readiness across company and project activities.
• Manage bookings, records and compliance requirements, deliver a responsive service to personnel and stakeholders, support cost-effective operations, and identify and escape operational or service-related risks as required.

Key Responsibilities and Accountabilities

Travel and Logistics Operations:

• Coordinate company and project travel requirements for onshore and offshore personnel.
• Book flights, accommodation, hire cars, taxis, trains, ferries and other required transport.
• Provide clear itineraries and booking updates, supporting personnel with travel queries, changes and disruption.
• Support visa and work permit requirements where required.

Training Coordination and Compliance:

• Coordinate mandatory, refresher and additional training for employees and contractors.
• Liaise with training providers regarding availability, course requirements, registrations and completion information.
• Monitor training requirements, expiry dates and compliance using training matrices and company systems.
• Arrange renewals, issue reminders, and follow up on outstanding training and e-learning requirements.

Personnel Records and Documentation:

• Maintain training certificates, supporting evidence and associated personnel compliance records.
• Track requirements including contractor insurance, medicals and Chester Step appointments where applicable.
• Maintain accurate information to support project and business compliance reporting.

Operational Support and Administration:

• Act as the primary point of contact for travel and training enquiries, providing clear, timely and professional support by telephone and email.
• Liaise with travel agents, training providers, project managers and other stakeholders to coordinate requirements, availability and costs.
• Check project rotas before booking training and coordinate any associated travel and accommodation.
• Ensure arrangements meet company and project requirements while supporting cost-effective delivery.
• Maintain accurate travel, training, booking and compliance records in line with company processes.
• Keep up to date with relevant processes, procedures and regulatory requirements.
• Support wider administration as required and escalation workload, service or operational risks promptly.

QHSE Responsibilities

To have a general understanding of the areas of our QHSE Management System and OEG’s QHSE aims and objectives that are relevant to the role.

Comply with the requirements of OEG Energy Group Policies and the responsibilities within the wider QHSE Management System.

Promoting:

• a proactive health and safety culture focussed on the prevention of work-related injury or ill health and continual improvement in our processes / performance.

• environmental sustainability and energy efficiency whilst minimising our environmental impacts and preventing pollution.

• a quality culture that brings values to our business, our customers and other interested parties ensuring quality issues and opportunities for improvement are identified and implemented.

Skills and Experience

Essential:

• Previous experience in administration, travel, training, logistics or personnel coordination within a busy operational environment.
• Experience coordinating bookings, records, renewals or compliance requirements.
• Good IT skills, including Microsoft Word and Excel, with the ability to maintain accurate systems and records.
• Strong communication, planning and organisational skills with good attention to detail.
• Confident and professional when dealing with internal and external stakeholders.

Desirable:

• Experience supporting offshore, project-based or time-critical travel and training requirements.
• Familiarity with finance systems for purchase orders and card expenditure.
• Experience using e-learning, training provider or personnel compliance systems.

Qualifications

Essential:

• GCSE Maths and English (Grade C/Level 2 or above), or equivalent.
• Full UK driving licence.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.