Travel and Training Coordinator

OEG; Portsmouth; On-site; GBP 26,000 - 35,000; Full time

Job summary

OEG is seeking a Travel and Training Coordinator to join our Topside Division in Portsmouth. You will manage travel bookings, training coordination, and compliance for employees and contractors, ensuring operational readiness and cost-effective delivery.

The role covers itineraries, visas where required, training renewals, and maintaining records. You will liaise with travel providers and training suppliers, supporting project managers and stakeholders in a busy offshore environment.

Qualifications

• Experience coordinating travel, training and logistics in a busy operational environment.
• Experience coordinating bookings, records, renewals or compliance requirements.
• Proficient IT skills with Microsoft Word and Excel for accurate records.

Responsibilities

• Coordinate company and project travel for onshore and offshore personnel.
• Book flights, accommodation, hire cars, taxis, trains, ferries and other transport.
• Provide clear itineraries and booking updates; assist with queries and disruptions.
• Support visa and work permit requirements where required.
• Coordinate training for employees and contractors; monitor expiry dates and renewals.
• Maintain training certificates and compliance records; liaise with providers.

Skills

Administration

Travel coordination

Training coordination

Logistics

Communication

Planning

Stakeholder management

Attention to detail

Education

GCSE Maths and English

Tools

Microsoft Word

Microsoft Excel

Job description

OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently. We are currently seeking a Travel and Training Coordinator to join our Topside Division.

Location

• Portsmouth, United Kingdom - preferred location, with flexibility to consider other OEG Topside locations (Chester, Hunmanby, Lowestoft or Grimsby).

Core Purpose

• Support the effective delivery of travel, logistics and training arrangements for employees and contractors, helping to maintain operational readiness across company and project activities.
• Manage bookings, records and compliance requirements, deliver a responsive service to personnel and stakeholders, support cost-effective operations, and identify and elevate operational or service-related risks as required.

Key Responsibilities and Accountabilities

Travel and Logistics Operations:

• Coordinate company and project travel requirements for onshore and offshore personnel.
• Book flights, accommodation, hire cars, taxis, trains, ferries and other required transport.
• Provide clear itineraries and booking updates, supporting personnel with travel queries, changes and disruption.
• Support visa and work permit requirements where required.

Training Coordination and Compliance:

• Coordinate mandatory, refresher and additional training for employees and contractors.
• Liaise with training providers regarding availability, course requirements, registrations and completion information.
• Monitor training requirements, expiry dates and compliance using training matrices and company systems.
• Arrange renewals, issue reminders, and follow up on outstanding training and e-learning requirements.

Personnel Records and Documentation:

• Maintain training certificates, supporting evidence and associated personnel compliance records.
• Track requirements including contractor insurance, medicals and Chester Step appointments where applicable.
• Maintain accurate information to support project and business compliance reporting.

Operational Support and Administration:

• Act as the primary point of contact for travel and training enquiries, providing clear, timely and professional support by telephone and email.
• Liaise with travel agents, training providers, project managers and other stakeholders to coordinate requirements, availability and costs.
• Check project rotas before booking training and coordinate any associated travel and accommodation.
• Ensure arrangements meet company and project requirements while supporting cost-effective delivery.
• Maintain accurate travel, training, booking and compliance records in line with company processes.
• Keep up to date with relevant processes, procedures and regulatory requirements.
• Support wider administration as required and escal workload, service or operational risks promptly.

Skills and Experience

• Previous experience in administration, travel, training, logistics or personnel coordination within a busy operational environment.
• Experience coordinating bookings, records, renewals or compliance requirements.
• Good IT skills, including Microsoft Word and Excel, with the ability to maintain accurate systems and records.
• Strong communication, planning and organisational skills with good attention to detail.
• Confident and professional when dealing with internal and external stakeholders.
• Experience supporting offshore, project-based or time-critical travel and training requirements.
• Familiarity with finance systems for purchase orders and card expenditure.
• Experience using e-learning, training provider or personnel compliance systems.

Qualifications

• GCSE Maths and English (Grade C/Level 2 or above), or equivalent.
• Full UK driving licence.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.