Project Coordinator

OEG; Grimsby; Hybrid; GBP 26,000 - 36,000; Full time

Job summary

OEG is seeking a Project Coordinator to join our Topside Division in Grimsby, operating in a hybrid setup. You will coordinate Technicians and Engineers across multiple projects, ensuring alignment with client requirements, certification standards, and internal processes.

You will maintain accurate personnel records, coordinate travel, and ensure preparedness for site deployment, while supporting recruitment, payroll queries, training coordination, and GDPR-compliant data storage.

Qualifications

• GCSEs (or equivalent) in English and Maths are required.
• NVQ Level 3 in Business Admin, Project Management or engineering-related field.
• Full UK driving licence is required.

Responsibilities

• Coordinate onboarding and mobilisation of Technicians and Engineers for project assignments.
• Maintain personnel records, certification matrices, and compliance docs.
• Track movements, assignments and activity records for reporting.
• Communicate with project personnel to confirm availability and obtain documentation.
• Monitor certification expiry dates and ensure GDPR-compliant data handling.
• Support recruitment by screening CVs, coordinating interviews, and maintaining pipelines.
• Liaise with Finance on payroll, expenses, and invoices for project personnel.
• Provide admin support for training, certification renewals, and competency tracking.
• Provide general admin support to Project Coordinators and Project Managers.

Skills

Project administration

Coordination

Organisational skills

Microsoft Office

Certification management systems

GWO training knowledge

Self-motivated

Communication skills

Team player

Education

NVQ Level 3 in Business Administration or related

GCSE English and Mathematics

Full UK driving licence

Tools

Microsoft Office Suite

Certification management systems

Job description

OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently. We are currently seeking a Project Coordinator to join our Topside Division.

Location

• Grimsby
• Hybrid

Core Purpose

• Manage the deployment and coordination of Technicians and Engineers across multiple projects, ensuring compliance with client requirements, certification standards, and internal processes.
• Maintain accurate personnel records, coordinate travel arrangements, and ensure personnel are fully prepared and operationally ready for site deployment.

Key responsibilities and accountabilities:

• Coordinate the onboarding and mobilisation of Technicians and Engineers for project assignments, ensuring alignment with project requirements and timelines.
• Maintain accurate and up-to-date personnel records, including certification matrices and compliance documentation.
• Track personnel movements, assignments, and activity records to ensure accurate and timely reporting.
• Communicate regularly with project personnel to confirm availability, obtain required documentation, and resolve administrative queries.
• Monitor certification expiry dates and liaise with personnel to obtain updated documentation, ensuring ongoing compliance with HSE, IMCA, and client requirements.
• Support recruitment activities by screening CVs, coordinating interviews, and maintaining candidate pipelines.
• Liaise with the Finance department regarding payroll, expenses, and invoice-related queries for project personnel.
• Ensure all personnel data is stored accurately and securely in accordance with company procedures and GDPR requirements.
• Provide administrative support for training coordination, certification renewals, and competency tracking.
• Provide general administrative support to Project Coordinators and Project Managers as required.

Skills and Experience:

• Demonstrable experience in project administration, coordination, or a related operational support role.
• Strong organisational skills, with the ability to manage multiple priorities effectively and deliver against tight deadlines.
• High attention to detail, with the ability to manage multiple administrative tasks accurately and efficiently.
• Proficient in Microsoft Office Suite, particularly Excel, Outlook, and Word.
• Experience with certification and compliance management systems is desirable.
• Familiarity with GWO or other industry-specific training standards is advantageous.
• Proactive, self-motivated, and able to work independently.
• Strong communication and interpersonal skills, with the ability to build effective working relationships.
• Able to maintain confidentiality and handle sensitive information with discretion and professionalism.
• A team player with a willingness to support other departments as required.

Qualifications:

• Minimum: GCSEs (or equivalent) in English and Mathematics.
• NVQ Level 3 or equivalent qualification in Business Administration, Project Management, or an engineering-related field.
• Full UK driving licence.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.