Procurement Assistant

OEG Energy Group; Kintore; On-site; GBP 21,000 - 32,000; Full time

Job summary

OEG Energy Group in Kintore, Aberdeenshire, United Kingdom, is seeking a Procurement Assistant to join our team and support day-to-day purchasing activities at the site.

You will place orders, obtain quotes, and expedite orders, while coordinating with the Supply Chain and Accounts teams to keep procurement operations running smoothly. This role requires attention to detail and strong communication skills in a collaborative environment.

Qualifications

• English – Pass at Standard Grade or equivalent.
• Maths – Pass at Standard Grade or equivalent (desirable).
• Previous experience in Materials, Logistics, or Procurement is advantageous but not essential.

Responsibilities

• Adhere to all OEG company policies, procedures, and codes of conduct.
• Obtain quotes from suppliers.
• Communicate in a timely manner with purchase requestors regarding quotes and lead times.
• Generate purchase requests in the procurement database.
• Work within various mailboxes for assigned work.
• Issue approved purchase orders to relevant suppliers.
• Maintain purchase order administrative duties, including filing correspondence and recording relevant details on orders within the database, as well as maintaining hard-copy delivery notes as required.
• Expedite purchase orders and provide updates to requestors regarding operational delays when required.
• Update supplier details on the company register and trackers.
• Communicate with the Supply Chain team regarding supplier challenges, such as delays or areas of concern, to allow support and feedback to project teams and meet operational requirements.
• Receipt purchase orders when required, e.g., for services.
• Support the Accounts team with invoice queries.

Skills

Administrative experience

Organisational skills

Communication skills

Attention to detail

Teamwork

Education

English – Standard Grade or equivalent

Maths – Standard Grade or equivalent (desirable)

Tools

Microsoft Word

Microsoft Excel

Job description

OEG Job Advert - Procurement Assistant

Company Overview

OEG is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.

Location

Kintore, Aberdeenshire, United Kingdom

• Work in other sites required occasionally

Core purpose

• To carry out duties including placing orders, obtaining quotes and expediting orders for items and services needed for OEG.

Key responsibilities and accountabilities:

• Adhere to all OEG company policies, procedures, and codes of conduct (training and details provided).
• Obtain quotes from suppliers.
• Communicate in a timely manner with purchase requestors regarding quotes and lead times.
• Generate purchase requests in the procurement database.
• Work within various mailboxes for assigned work.
• Issue approved purchase orders to relevant suppliers.
• Maintain purchase order administrative duties, including filing correspondence and recording relevant details on orders within the database, as well as maintaining hard-copy delivery notes as required.
• Expedite purchase orders and provide updates to requestors regarding operational delays when required.
• Update supplier details on the company register and trackers.
• Communicate with the Supply Chain team regarding supplier challenges, such as delays or areas of concern, to allow support and feedback to project teams and meet operational requirements.
• Receipt purchase orders when required, e.g., for services.
• Support the Accounts team with invoice queries.
• Protect and promote the name and reputation of the company and seek opportunities to build the company’s customer base.
• Adhere to all local laws when travelling and/or driving on company business.

QHSE responsibilities

To have an understanding of the areas of OEG QHSE Management Systems and Aims and Objectives relevant to the role.

Comply with the requirements of OEG Policies and the responsibilities within the wider QHSE Management Systems.

Promoting:

• A proactive health and safety culture focussed on the prevention of work-related injury or ill health and continual improvement in our processes and performance.

Skills and experience:

• Previous administrative experience, with strong organisational skills and the ability to support day-to-day operational activities.
• Previous experience within Materials, Logistics or Procurement is advantageous but not essential.
• Good administrative and computer skills, including working knowledge of Microsoft Office, particularly Word and Excel.
• Ability to work effectively both independently and as part of a team.
• Strong attention to detail, with a focus on accuracy and quality.
• Strong communication and interpersonal skills, with the confidence to communicate effectively with colleagues and stakeholders at all levels of the organisation.

Qualifications:

Minimum Qualifications for Applicants:

• English – Pass at Standard Grade or equivalent.
• Maths – Pass at Standard Grade or equivalent (desirable).
• Previous experience in Materials, Logistics, or Procurement is advantageous but not essential.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.