Transport Planning Administrator

Reed; Scotland; On-site; GBP 29,000 - 35,000; Full time

Job summary

Reed in Central Scotland is seeking a detail‑driven Transport Administrator / Planner to join our busy operations team. Working office-based Monday to Friday 8:00am to 5:00pm, you will support daily transport planning, coordinate fleet activities and maintain accurate records.

You will liaise with drivers and customers to ensure on‑time deliveries, process orders, and manage paperwork using MS Office. A Full UK Driving Licence is preferred and experience with transport management systems would

Qualifications

• Experience in administration, logistics, transport, planning, or operations support.
• Attention to detail and strong organisational skills.
• Proficient in Microsoft Office (Excel, Outlook, Word).
• Strong communication with drivers and customers.
• Ability to multi-task in a busy environment.
• TMS experience is advantageous but not required.
• Full UK Driving Licence.

Responsibilities

• Plan and coordinate daily transport operations and fleet activities.
• Maintain transport records, operational data and scheduling information.
• Process customer orders and ensure all paperwork is completed correctly.
• Liaise daily with drivers to monitor progress and resolve issues.
• Communicate with customers and internal stakeholders to support service delivery.
• Manage transport documentation, emails and administrative tasks with accuracy.
• Update systems with a high degree of accuracy.
• Assist with operational planning to meet timescales.

Skills

Administration

Logistics

Transport planning

Operations support

Excel

Outlook

Word

Communication

Prioritisation

TMS experience

UK Driving Licence

Tools

Transport management system

Job description

Transport Administrator / Planner

Details: Central Scotland, Office-Based, Monday to Friday, 8:00am - 5:00pm
Salary: Up to £32,000 DOE

About the Opportunity

Our client is a well-established and growing organisation operating within the logistics and transport sector. Due to continued growth, they are looking to appoint a highly organised and proactive Transport Administrator / Planner to join their busy operations team.

This is an excellent opportunity for someone who enjoys working in a fast-paced environment, thrives on organisation, and is looking to build a long-term career within transport, logistics, and operational planning.

Working closely with drivers, customers, and internal teams, you will play a critical role in ensuring transport operations run efficiently while maintaining accurate records and delivering exceptional administrative support.

Key Responsibilities

• Support the planning and coordination of daily transport operations and fleet activities
• Accurately maintain transport records, operational data, and scheduling information
• Process customer orders and ensure all associated paperwork is completed correctly
• Liaise daily with drivers to monitor progress, manage requirements, and resolve issues efficiently
• Maintain clear communication with customers and internal stakeholders to support service delivery
• Manage transport documentation, emails, and administrative tasks in line with company procedures
• Update systems with a high degree of accuracy and attention to detail
• Assist with operational planning and ensure all activities are completed within agreed timescales

What We're Looking For

• Previous experience in an administration, logistics, transport, planning, or operations support role
• Exceptional attention to detail and strong organisational skills
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word
• Strong communication skills with the confidence to liaise with drivers, customers, and colleagues
• Ability to prioritise workloads and manage multiple tasks within a busy environment
• A proactive, solutions-focused approach with a willingness to learn
• Experience using transport management systems would be advantageous but is not essential
• Full UK Driving Licence

What's on Offer

• Salary up to £32,000 depending on experience
• Stable Monday-Friday working hours
• Opportunity to develop a long-term career within a growing transport and logistics business
• Supportive team environment with ongoing training and development
• Varied role offering exposure to both operational planning and transport administration