Transport Operations Coordinator – Logistics & Admin

Unitruc LTD; Southend-on-Sea; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

20 days holiday + bank holidays

Bonus up to £3,000

Job summary

Unitruc LTD is seeking a Transport Operator in Shoeburyness, Southend-on-Sea. The role provides day-to-day administrative and operational support to the Transport department, ensuring compliant vehicle records, cost data and delivery plans.

You will manage PCNs, road tax payments, and keep service files on OneDrive. Strong organisational, detail-oriented and communication skills are essential to ensure timely updates to customers and drivers.

Qualifications

• Previous experience within a transport or administrative environment would be beneficial.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Good attention to detail, particularly when maintaining records and documentation.
• Confident communication skills, with the ability to liaise effectively with customers and drivers.
• Self-motivated and able to manage your own time effectively.
• A “can do” approach to achieving requirements and targets.

Responsibilities

• Provide day-to-day administrative and operational support to the Transport department, keeping compliance documentation, vehicle records and cost data accurate and up to date.
• Manage all received Penalty Charge Notices (PCNs), ensuring they are logged, processed and paid or challenged within required timescales.
• Process road tax (VED) payments for the fleet, ensuring renewals are completed on time.
• Scan and save electronic vehicle service files to the relevant vehicle folders on OneDrive, maintaining an auditable trail.
• Update and maintain workshop cost forms in Excel and input data into Cost Sheets, including tolls and fuel amounts.
• Monitor fuel and AdBlue usage figures for inconsistencies and raise concerns with the manager.
• Advise ICL via email of delays, issues or changes to the delivery plan, and provide driver updates to customers.
• Scan and send PODs to customers for the previous week, and ensure PODs are completed correctly.
• Act as point of contact for day-to-day operational transport queries and escalate when needed.
• Manage priorities to meet deadlines and work with a self-motivated, can-do approach.

Skills

Organisational skills

Attention to detail

Communication skills

Self-motivation

Time management

Tools

Excel

OneDrive

Job description

Unitruc LTD is seeking a Transport Operator in Shoeburyness, Southend-on-Sea. The role provides day-to-day administrative and operational support to the Transport department, ensuring compliant vehicle records, cost data and delivery plans.

You will manage PCNs, road tax payments, and keep service files on OneDrive. Strong organisational, detail-oriented and communication skills are essential to ensure timely updates to customers and drivers.