Transport and Health & Safety Coordinator

4th Dimension Innovation Ltd; Egham; On-site; GBP 27,000 - 31,000; Full time

Benefits offered by this job

Competitive benefits

Training & development opportunities

Energetic, supportive team culture

Job summary

4th Dimension Innovation Ltd in Egham is seeking a Transport and Health & Safety Coordinator to join our onsite team. You will support driver operations and the group health and safety programme, coordinating daily transport tasks and site-wide administration.

This full-time role covers 37.5 hours per week with a salary of £27,000 to £31,000 and corporate benefits. You will interact with drivers, managers and contractors and travel between Group sites as required.

Qualifications

• Organisation and time management for transport tasks and audits.
• Detail-oriented with accurate record keeping for audits and invoicing.
• Proficient IT skills, including Excel and other MS Office apps.
• Excellent written and verbal communication with drivers and managers.
• Reliable in meeting daily deadlines and audit schedules.
• Ability to travel between group sites as required.

Responsibilities

• Carry out daily driver hours audits and escalate infringements or concerns.
• Process daily driver invoicing, scan supplier invoices and booking hotels for drivers.
• Investigate Penalty Charge Notices (PCNs) through to resolution.
• Book bikes off-site and booking in Cat B collections.
• Complete weekly driving licence checks and produce speeding and best/worst driver reports.
• Arrange van taxing and produce monthly fuel and mileage reports.
• Act as Mitty super user: review daily checklists, update the H&S Tracker and escalate issues.
• Log adverse events, review new starter DSE questionnaires and compile monthly H&S reports.
• Run first aid, burn kit and defibrillator audits and keep posters/records up to date.
• Arrange planned safety checks (extinguishers, EICR testing, air quality surveys, PPE audits) and file certificates.
• Support monthly H&S meetings and cover sites as required, manage the shared H&S inbox.

Skills

Strong organisation

Attention to detail

IT proficiency

Clear communication

Reliability

Travel readiness

Tools

Microsoft Excel

Microsoft Office

Job description

Join Our Transport & Safety Team!

Do you love keeping things running smoothly, safely and on time? 4th Dimension Innovation is looking for a Transport and Health & Safety Coordinator to join us onsite in Egham! We’re a fast-growing, owner-managed group of businesses specialising in the motorcycle market, and our driver team keeps everything moving. If you’re organised, detail-driven and like a varied day, this is your chance to keep the wheels turning and everyone safe.

Sitting within our Transport team, you’ll also work closely with our Health and Safety Lead, providing coordination and admin support across our driver operation and our Group-wide health and safety programme. Transport tasks come first each day and make up just over half your week. The rest is spent on H&S administration across our sites.

Main Duties

• Carrying out daily driver hours audits and escalating any infringements or concerns
• Processing daily driver invoicing, scanning supplier invoices and booking hotels for drivers working away
• Investigating Penalty Charge Notices (PCNs) through to resolution
• Booking bikes off-site and booking in Cat B collections
• Completing weekly driving licence checks and producing speeding and best/worst driver reports from Webfleet
• Arranging van taxing and producing monthly fuel and mileage reports
• Acting as Mitty super user: reviewing daily checklists, keeping the H&S Tracker up to date and escalating issues
• Logging adverse events, reviewing new starter DSE questionnaires and compiling admin sections of the monthly H&S report
• Running first aid, burn kit and defibrillator audits across all sites, and keeping Fire Marshal and First Aider posters and records up to date
• Arranging planned safety checks (extinguishers, EICR testing, air quality surveys, PPE audits), booking and signing in contractors, and filing certificates
• Supporting monthly H&S meetings, including covering sites where required, and helping manage the shared H&S inbox

Key Skills

• Strong organisation, able to prioritise time-critical transport tasks while still completing the day’s H&S work
• High attention to detail and accuracy, especially in audits, invoicing and compliance records
• Confident IT user with good Microsoft Office skills (particularly Excel), and quick to pick up new systems
• Clear written and verbal communication, with the confidence to elevate issues and deal with drivers, managers and contractors
• Reliable and comfortable working to fixed daily deadlines and recurring audit schedules
• Discretion and sound judgement with personal and sensitive information
• Able to travel between our Group sites as required

Bonus Points For

• Relevant qualifications in transport or health & safety
• Previous transport, fleet or health & safety administration experience
• A genuine interest in health and safety

The Essentials

Hours: 37.5 hours per week, Monday to Friday, 8:00 to 16:30
Salary: £27,000 to £31,000
Location: Onsite, Egham, with travel between Group sites as required
Contract: Full time, permanent
Perks: Competitive company benefits, training & development opportunities, and an energetic, supportive team culture