Fleet, Health and Safety Coordinator

Medstrom Ltd; United Kingdom; Remote; GBP 26,000 - 38,000; Full time

Job summary

Medstrom Ltd. is expanding its team with a Fleet, Health and Safety Coordinator based at the Castle Donington head office. The role covers delivery of HSE and fleet activities, maintaining documentation, and coordinating fleet-related services across the business.

Reporting to the Health & Safety Manager, you will handle communications, risk assessments, LMS training, and audit support while ensuring compliance and effective stakeholder engagement. Some travel may be required.

Qualifications

• Experience in Health & Safety, Fleet Administration or a similar coordination role.
• IOSH qualification or experience within Health & Safety, Fleet Administration or Compliance role.
• Strong organisational & administrative skills with excellent attention to detail.
• Experience creating documents, presentations, training materials & reports.

Responsibilities

• Create and distribute a variety of HSE/Fleet communications.
• Review, update and maintain controlled documents, handbooks, policies and procedures.
• Support HSE/Fleet meetings, audits and action tracking, including minutes.
• Support the development and maintenance of risk assessments, safe operating procedures and training materials.
• Create, update and allocate LMS training courses, toolbox talks and bite-size learning content on Fleet, Health & Safety topics.
• Coordinate accident and near-miss investigation administration.
• Coordinate fleet administration activities, including vehicle compliance, servicing, MOTs, maintenance scheduling, inspections and breakdown support.
• Support fleet technology platforms, reporting and driver administration.

Skills

Excellent communication & stakeholder

Organisational & administrative

Multi-priority management

Attention to detail

Education

IOSH qualification

Tools

Microsoft Excel

Microsoft Word

Visio

PowerPoint

Job description

Guided by our core values of Respect, Teamwork, Excellence, Commitment, Integrity and Trust, we believe that our people are what makes us great, which is why we offer a high level of support to ensure that employees are able to succeed. Our teams work closely together to support each other internally as well as providing a trusted service and partnership to our customers.

We are looking for an enthusiastic and organised Fleet, Health and Safety Coordinator to join us at our Head Office in Castle Donington, Derbyshire.

Your Role :-

We are looking for a proactive and organised Fleet, Health and Safety Coordinator to support the delivery of Health, Safety and Fleet activities across the business. This varied role will be responsible for maintaining documentation and communications, supporting and coordinating a range of fleet management activities. The successful candidate will report directly to the Health & Safety Manager.

Key Responsibilities:

• Create and distribute a variety of HSE/Fleet communications.
• Review, update and maintain controlled documents, handbooks, policies and procedures.
• Support HSE/Fleet meetings, audits and action tracking, including preparing presentations and minutes.
• Support the development and maintenance of risk assessments, safe operating procedures and training materials.
• Create, update and allocate LMS training courses, toolbox talks and bite-size learning content on Fleet, Health & Safety related topics.
• Coordinate accident and near-miss investigation administration.
• Coordinate fleet administration activities, including vehicle compliance, servicing, MOTs, maintenance scheduling, inspections and breakdown support.
• Support fleet technology platforms, reporting and driver administration.

Hours of work: 37.5 per week, Monday – Friday (approx. 8am – 4pm, can be flexible), based at Castle Donington. Once trained, you will work one day a week at home

Experience Needed :-

• Experience in Health & Safety, Fleet Administration or a similar coordination role.
• Ideally, you will hold an IOSH qualification or have previous experience within a Health & Safety, Fleet Administration or Compliance role.
• Strong organisational and administrative skills with excellent attention to detail.
• Experience creating documents, presentations, training materials and reports.
• Confident using Microsoft Office applications, particularly Excel and Word, experience using Visio and PowerPoint would be advantageous.
• Ability to manage multiple priorities and work independently.
• Excellent communication and stakeholder management skills.
• Full driving licence required – as some travel may be required.

This is an exciting opportunity to develop your career within a growing employee-owned organisation where you will play a key role in supporting both fleet compliance and health & safety initiatives that make a genuine difference across the business.

In addition to the salary and related benefits, you will join a company that has grown extensively within the last five years and, through our unique ownership model, is continuing to grow, whilst offering great career opportunities for those who are keen to progress.

Medstrom are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.