Transport and Health & Safety Coordinator

4th Dimension Innovation; Egham; On-site; GBP 27,000 - 31,000; Full time

Benefits offered by this job

Competitive company benefits

Training & development opportunities

Energetic, supportive team culture

Job summary

4th Dimension Innovation in Egham is seeking a Transport & Safety Coordinator to join the onsite team. You will coordinate driver operations, perform audits, and support the group Health & Safety programme while ensuring compliance and timely reporting.

Based in Egham with travel between group sites, the role is 37.5 hours per week, with a salary range of £27,000 to £31,000 and a comprehensive benefits package.

Qualifications

• Organised with high attention to detail and accuracy in audits and records
• Confident IT user with Excel and MS Office
• Excellent written and verbal communication; able to handle drivers and managers
• Willingness to travel between Group sites

Responsibilities

• Carrying out daily driver hours audits and escalating infringements
• Processing daily driver invoicing, scanning supplier invoices and booking hotels for drivers working away
• Investigating Penalty Charge Notices (PCNs) through to resolution
• Booking bikes off-site and booking in Cat B collections
• Completing weekly driving licence checks and producing speeding and best/worst driver reports from Webfleet
• Arranging van taxing and producing monthly fuel and mileage reports
• Acting as Mitty super user: reviewing daily checklists, keeping the H&S Tracker up to date and escalating issues
• Logging adverse events, reviewing new starter DSE questionnaires and compiling admin sections of the monthly H&S report
• Running first aid, burn kit and defibrillator audits across all sites, and keeping Fire Marshal and First Aider posters and records up to date
• Arranging planned safety checks (extinguishers, EICR testing, air quality surveys, PPE audits), booking and signing in contractors, and filing certificates
• Supporting monthly H&S meetings, including covering sites where required, and helping manage the shared H&S inbox

Skills

Organisation

Attention to detail

Excel

MS Office

Communication

Time management

Travel readiness

Tools

Webfleet

Job description

Join Our Transport & Safety Team!

Do you love keeping things running smoothly, safely and on time? 4th Dimension Innovation is looking for a Transport and Health & Safety Coordinator to join us onsite in Egham! We’re a fast-growing, owner-managed group of businesses specialising in the motorcycle market, and our driver team keeps everything moving. If you’re organised, detail-driven and like a varied day, this is your chance to keep the wheels turning and everyone safe.

Sitting within our Transport team, you’ll also work closely with our Health and Safety Lead, providing coordination and admin support across our driver operation and our Group-wide health and safety programme. Transport tasks come first each day and make up just over half your week. The rest is spent on H&S administration across our sites.

Main Duties

• Carrying out daily driver hours audits and escalating any infringements or concerns
• Processing daily driver invoicing, scanning supplier invoices and booking hotels for drivers working away
• Investigating Penalty Charge Notices (PCNs) through to resolution
• Booking bikes off-site and booking in Cat B collections
• Completing weekly driving licence checks and producing speeding and best/worst driver reports from Webfleet
• Arranging van taxing and producing monthly fuel and mileage reports
• Acting as Mitty super user: reviewing daily checklists, keeping the H&S Tracker up to date and escalating issues
• Logging adverse events, reviewing new starter DSE questionnaires and compiling admin sections of the monthly H&S report
• Running first aid, burn kit and defibrillator audits across all sites, and keeping Fire Marshal and First Aider posters and records up to date
• Arranging planned safety checks (extinguishers, EICR testing, air quality surveys, PPE audits), booking and signing in contractors, and filing certificates
• Supporting monthly H&S meetings, including covering sites where required, and helping manage the shared H&S inbox

Key Skills

• Strong organisation, able to prioritise time-critical transport tasks while still completing the day’s H&S work
• High attention to detail and accuracy, especially in audits, invoicing and compliance records
• Confident IT user with good Microsoft Office skills (particularly Excel), and quick to pick up new systems
• Clear written and verbal communication, with the confidence to elevate issues and deal with drivers, managers and contractors
• Reliable and comfortable working to fixed daily deadlines and recurring audit schedules
• Discretion and sound judgement with personal and sensitive information
• Able to travel between our Group sites as required

Bonus Points For

• Relevant qualifications in transport or health & safety
• Previous transport, fleet or health & safety administration experience
• A genuine interest in health and safety

The Essentials

Hours: 37.5 hours per week, Monday to Friday, 8:00 to 16:30
Salary: £27,000 to £31,000
Location: Onsite, Egham, with travel between Group sites as required
Contract: Full time, permanent
Perks: Competitive company benefits, training & development opportunities, and an energetic, supportive team culture