Transport Administrator

FTX Logistics Ltd; Kingswood; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Pension scheme

Bi-annual performance pays

Holiday entitlement

Sick pay

Training and development opportunities

Friendly working environment

Job summary

FTX Logistics Ltd. is seeking an experienced Fleet Workshop Administrator / Transport Administrator to support our busy logistics operation. You will manage maintenance schedules, keep accurate records, and ensure compliance with DVSA and operator licensing requirements.

The role requires experience with Tranman or similar fleet management software and a strong background in trucking or logistics administration. A professional, detail-oriented approach is essential.

Qualifications

• Experience in a truck/HGV, fleet or transport environment.
• Experience using Tranman or similar fleet software.
• Strong administration and organisational skills.
• Good working knowledge of Microsoft Office, particularly Outlook and Excel.
• Excellent attention to detail.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Manage vehicle maintenance records and fleet documentation.
• Schedule and monitor vehicle maintenance, inspections, MOTs and servicing.
• Ensure DVSA and operator licence compliance.
• Track defects and repair progress.
• Liaise with workshops, third party repairers and suppliers.
• Maintain fleet cost and maintenance records.
• Produce fleet reports and management information.
• Support vehicle procurement, disposal and asset management.
• Monitor roadworthiness and compliance deadlines.

Skills

Truck/HGV experience

Fleet administration

Organisational skills

Attention to detail

Independent working

Prioritisation

Tools

Tranman fleet management software

MS Office (Outlook, Excel)

Job description

Fleet Workshop Administrator / Transport Administrator

• Location: Hampshire / Wiltshire Area / A303 Corridor
• Salary: Competitive, dependent on experience
• Job Type: Full-Time, Permanent

About the Role

We are seeking an experienced Fleet Administrator / Transport Administrator to join our busy STGO 3 Logistics operation. The successful candidate will play a key role in supporting the management of our bespoke commercial vehicle fleet, ensuring compliance, maintenance scheduling, and accurate record keeping.

This is an excellent opportunity for an individual with a background in the trucking, logistics, or transport industry and experience using Tranman fleet management software

Key Responsibilities

• Manage vehicle maintenance records and fleet documentation using Tranman.
• Schedule and monitor vehicle maintenance, inspections, MOTs, and servicing.
• Ensure compliance with DVSA and operator licence requirements.
• Track vehicle defects and repair progress.
• Liaise with, workshops, third party repairers & suppliers
• Maintain accurate fleet cost and maintenance records.
• Produce fleet reports and management information.
• Support vehicle procurement, disposal, and asset management activities.
• Monitor roadworthiness and compliance deadlines.

Candidate Requirements

Essential

• Previous experience within a truck, HGV, transport, or fleet environment.
• Experience using Tranman fleet management software or similar software system.
• Strong administration and organisational skills.
• Good working knowledge of Microsoft Office, particularly Outlook & Excel.
• Excellent attention to detail.
• Ability to work independently and manage multiple priorities.

Desirable

• Knowledge of transport compliance and vehicle maintenance regulations.
• Experience working with commercial vehicle workshops.
• Understanding of Operator Licence requirements.
• CPC qualification or transport industry qualifications.

What We Offer

• Competitive salary.
• Company pension scheme.
• Bi-annual performance pays.
• Holiday entitlement.
• Company sick pay.
• Training and development opportunities.
• Friendly and supportive working environment.