Transport Administrator

911 Staffing Ltd; Swindon; On-site; GBP 32,881,000 - 44,485,000; Full time

Job summary

911 Staffing Ltd is recruiting a Transport / Fleet Administrator to support the H&S / Compliance Department with general administration in Swindon. The role is Monday to Friday, 9am–5pm, with potential flexible hours and a 4–5 month temporary contract with a view to permanency.

The role involves incident data collection, depot meter readings, job opening/closing for vehicle hires, toll management, reporting, and basic insurance tasks as learning progresses.

Qualifications

• Strong administrative capability and accuracy.
• Experience in transport/fleet admin is beneficial but training is provided.
• Good Microsoft Office skills and data handling.

Responsibilities

• Answer incident calls and complete first notification claim forms with details and photos.
• Obtain monthly meter readings from depots and manage records.
• Open/close jobs for vehicle hires and liaise with depots and workshops.
• Manage tolls by adding/removing vehicles and compile weekly depot stats.
• Perform GOV Road Haulage Surveys and driving licence checks.
• Distribute Penalty Charge Notices and manage uniform stock.
• Take weekly timesheets to Payroll and handle internal mail.

Skills

Strong admin skills

Attention to detail

Microsoft Excel

Outlook

Teamwork

Tools

Microsoft Word

Job description

We are currently recruting for a Transport / Fleet Administrator to join a busy logistics company to support the H&S / Compliance Department with general admin duties.

About the Transport / Fleet Administrator role:

• Monday to Friday, 9am -5pm (potential for flexibilty on working hours)
• £13.50 per hour
• Temporary role for a minimum of 4 - 5 months, potential to become permanent
• Based in SN2 area of Swindon (public transport is available)

Duties for the Transport / Fleet Administrator Role:

• Answering incident calls, filling in the first notification claim form and obtaining all relevant details, such as photographs, to be escalated to Senior team.
• Obtain monthly meter readings from depots, send to suppliers and manage record keeping.
• Opening and closing jobs for vehicle hires. This will involve calling, costing and speaking with depots and the workshop to ensure jobs are accurate.
• Adding and removing vehicles from the tolls.
• Collating data and sending weekly depot statistics.
• Complete GOV Road Haulage Surveys
• Carry out Driving Licence checks, ensuring records are up to date & accurate
• Sending Penalty Charge Notices out to relevant parties
• Ordering and stock checking uniform, ensuring records are kept up to date.
• Collect timesheets on a weekly basis and email to Payroll Department
• Sort internal mail
• There may be scope for increasing responsibility to include more indepth insurance tasks; however, this can be explored once the you learn the basics.

Experience /Skills required for the Transport / Fleet Administrator:

• Strong admin skills
• Previous experience working within a transport / fleet environment would be beneficial but not essential as training will be provided
• Excellent attention to detail & accuracy
• Computer literate including good Microsoft Skills including Excel, Outlook & Word
• Ability to work as part of a team or unsupervised
• Good communication skills