Transport Administrator

Day Group; Crawley; Hybrid; GBP 21,000 - 29,000; Full time

Benefits offered by this job

9% non-contributory pension scheme

Cycle to Work scheme

On-site parking

Job summary

Day Group in Crawley is seeking a Transport Administrator to join our Transport Team. You will coordinate servicing, MOTs, repairs, and compliance, maintaining accurate records and supporting the daily Transport Office operations.

Working with experienced transport professionals, you’ll learn fleet management systems through full training. The role suits an organised, team-oriented individual who values accuracy and safety.

Qualifications

• Organised, detail-oriented admin experience in transport/logistics preferred.
• Strong communication and teamwork to coordinate with suppliers and colleagues.
• Proficient IT skills and willingness to learn new systems.
• Full UK driving licence required.

Responsibilities

• Book vehicle servicing, MOTs, tachograph calibrations and repairs.
• Support ongoing compliance of the fleet.
• Assist with Operator Licence requirements and records.
• Collaborate with Transport Team and other administrators.
• Answer calls professionally and respond to enquiries.
• Welcome visitors and issue work permits as needed.
• Maintain fleet/compliance records in company systems.
• Assist with transport admin and documentation for daily ops.
• Monitor schedules to meet deadlines and support operations.
• Provide backup to colleagues to ensure smooth Transport Office operation.
• On-call rota 24/7 with telephone support during probation.

Skills

Organisation

Attention to detail

Communication

Teamwork

IT skills

Driving licence

Tools

Fleet management software

Job description

07:00-16:30, including 45-minute unpaid break. Monday to Friday.

Plus on-call telephone support upon completion of a successful probationary period

Bonus

Discretionary Annual and Christmas Bonuses

About the Role

Join Day Group as a Transport Administrator and become an important part of our Transport Team based in Crawley. Supporting our expanding truck fleet, you’ll help ensure vehicles remain safe, legally compliant, and available to support operations across the business.

Working alongside experienced transport professionals, you’ll coordinate vehicle servicing, MOTs, repairs, and compliance activities, while maintaining accurate records and supporting the day-to-day administration of the Transport Office.

This is a varied and fast-paced role that would suit someone who is organised, detail-oriented, and enjoys working in a team environment. Full training will be provided on the Company’s fleet management systems and processes.

Person Specification

We are looking for a proactive and organised individual who enjoys working in a busy administrative environment and takes pride in maintaining high standards of accuracy.

You’ll be a strong team player with the ability to manage competing priorities, communicate effectively with colleagues and suppliers, and ensure important compliance deadlines are met. A good mechanical understanding would be advantageous, as the role involves supporting the maintenance and compliance of a large commercial vehicle fleet.

You should be flexible, dependable, and capable of working both independently and collaboratively within a supportive team environment.

Key Responsibilities

• Book vehicle servicing, maintenance, MOTs, tachograph calibrations, and repairs
• Support the ongoing compliance of the Company's commercial vehicle fleet
• Assist in ensuring the requirements of the Operator Licence are maintained at all times
• Work closely with other Transport Administrators and the wider Transport Team
• Respond to internal and external telephone enquiries in a professional and timely manner
• Welcome visitors to the Transport Office and issue work permits where required
• Maintain accurate fleet and compliance records using Company systems
• Assist with transport administration and documentation to support daily operations
• Monitor key booking and maintenance schedules to ensure compliance deadlines are met
• Provide support to colleagues and contribute to the efficient operation of the Transport Office
• 24/7 on-call rota, providing telephone support only with no requirement to attend the office

Skills and Experience

• Excellent organisational and time management skills
• Strong attention to detail and accuracy
• Good communication and listening skills
• Ability to effectively prioritise workloads and meet deadlines
• Ability to work successfully within a team environment
• Good IT skills and willingness to learn new systems
• Flexible and proactive approach to work
• Good understanding of the importance of safety and compliance
• Mechanical knowledge or interest in commercial vehicles
• Previous administration experience within a transport, fleet, logistics, engineering, or operational environment
• Experience working with databases or fleet management systems
• Understanding of transport compliance requirements and Operator Licence obligations
• Full UK driving licence

Why Join Day Group?

Day Group is one of the South’s leading suppliers of primary and recycled aggregates, built on a reputation for quality, reliability, and service.

Our Transport Team plays a vital role in keeping our fleet safe, compliant, and operational, ensuring we continue to deliver the high standards our customers expect. As a Transport Administrator, you’ll gain valuable experience within a professional transport operation while working alongside knowledgeable and supportive colleagues.

We’re proud of the people behind our success and actively support learning, progression, and development, providing opportunities to build a long-term career within a well-established and growing business

• 9% non-contributory pension scheme
• Cycle to Work scheme
• On-site parking

All applicants must be eligible to work in the UK. Day Group is an Equal Opportunities Employer.