Transport Admin

Rapier Employment Limited; Coventry; On-site; GBP 19,000 - 26,000; Full time

Benefits offered by this job

Free on-site secure parking

State of the art modern warehouse

Subsidised canteen

Career development

Regular overtime opportunities

33 days annual leave

Job summary

Rapier Employment Limited is seeking a Night Transport Admin Clerk to join a busy transport office in Coventry (CV2 area). The role is full-time with potential to go permanent after 12 weeks, working nights 22:00–06:00.

You will support transport and logistics with record keeping, documentation, payroll data for drivers, and liaising with drivers and management to keep operations running smoothly. Experience in transport admin, strong Excel/Outlook skills, and high attention to detail are

Qualifications

• Experience in a transport administration role.
• Proficiency in MS Office (Excel, Word, Outlook).
• Excellent Organisation and time management skills.
• Attention to detail and accuracy.
• Strong written and verbal communication.
• Ability to work under pressure and manage multiple priorities.
• Data entry and record-keeping skills.
• Knowledge of transport management systems (desirable).
• Live locally to CV2 or have own vehicle.

Responsibilities

• Maintain transport records, schedules, and databases.
• Process and file delivery notes, manifests, and PODs.
• Monitor vehicle and driver schedules and liaise with drivers.
• Prepare transport reports and performance data.
• Ensure compliance with policies and legal requirements.
• Record and monitor vehicle maintenance schedules and inspections.
• Handle enquiries from customers and suppliers.

Skills

Transport admin

MS Office

Excel

Organisation

Time management

Communication

Data entry

TMS

Tools

TMS

Job description

TRANSPORT ADMIN/CLERK - Nights

Location: Coventry, CV2 area.

Employment Type: Full-time / on-going agency work with a potential to go perm after 12 weeks.

Our International Retail logistics and supply chain client is looking for one experienced hard working transport admin clerk to join their busy transport office on night shifts.

Shift Details:

• Monday-Friday
• 22:00-06:00 (37.5 hours per week).
• £16.09ph (approx £31,375.5).
• (OT paid at £24.14 after 37.5 hours).

About The Role:

The Transport Administration Clerk is responsible for providing administrative support to the transport and logistics department. The role involves ensuring accurate record keeping, coordinating transport documentation, monitoring vehicle schedules, and supporting drivers and management to ensure the efficient operation of transport activities.

• Maintain and update transport records, schedules, and databases.
• Process and file delivery notes, transport manifests, and proof of delivery (POD) documentation.
• Monitor vehicle and driver schedules and liaise with drivers regarding daily transport activities.
• Prepare transport reports and performance data as required.
• Ensure all transport documentation complies with company policies and legal requirements.
• Record and monitor vehicle maintenance schedules, MOTs, servicing, and inspections.
• Handle customer and supplier enquiries relating to deliveries and collections.
• Support the transport team in resolving delivery issues and service disruptions.
• Accurately enter transport and logistics data into company systems.
• Assist with payroll information for drivers, including time-sheets and attendance records where required.
• Maintain filing systems and ensure documentation is readily accessible for audits and compliance checks.
• Provide general administrative support to the transport management team.
• Working closely with the transport manager and warehouse manager to help the operation run smoothly.

Essential Skills and Qualifications:

• Previous experience in Transport administration role.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to work under pressure and manage multiple priorities.
• Competent data entry and record-keeping skills.
• Knowledge of transport management systems (TMS) is desirable.
• Live Local to CV2 or have own vehicle.

Desirable Personal Attributes

• Reliable and dependable.
• Proactive and solution-focused.
• Strong team player.
• Professional and customer-focused approach.
• Ability to maintain confidentiality and handle sensitive information.

Benefits:

• Free on-site secure parking.
• State of the art modern warehouse.
• Subsidised canteen.
• Career development.
• regular overtime opportunities.
• 33 days annual leave (subject to accrual).

As an equal opportunity's employer, we pride ourselves on treating all employees fairly.