Training Support Administrator

Oceaneering International; Aberdeen City; On-site; GBP 21,000 - 26,000; Full time

Job summary

Oceaneering International in Aberdeen is seeking a Training Support Administrator to coordinate training sessions, bookings, and materials, ensuring smooth delivery and attendee satisfaction.

You will work with the training team to arrange venues, equipment, catering, transportation, and records, while maintaining compliance and timely communication across stakeholders.

Qualifications

• Administrative or office support experience is preferred but not essential.
• Excellent organizational and time management skills.
• Strong verbal and written communication.
• Proficiency with MS Office and related software.
• Ability to work independently and handle multiple tasks.
• Detail-oriented with proactive problem solving.
• Good interpersonal and customer-focused mindset.
• Willingness to learn and adapt to new training methods.
• A collaborative team player.

Responsibilities

• Schedule training sessions and notify relevant parties.
• Manage training room bookings and equipment.
• Send pre-course information to delegates and managers.
• Allocate staff to training groups for repeats.
• Prepare and print training materials, including handouts.
• Order training supplies and maintain supplier database.
• Arrange lodging and transportation for events.
• Assist with training course setup and cleanup.
• Maintain training records, files, and personnel documents.
• Support creation of staff manuals and obtain training certificates for new joiners.

Skills

Organizational skills

Time management

Communication skills

MS Office

Independent worker

Problem solving

Interpersonal skills

Willingness to learn

Team player

Job description

The Training Support Administrator will play a crucial role in coordinating and organizing training sessions. They will work closely with the training team to ensure all necessary arrangements are made, from booking venues and equipment to managing catering and transportation. This role requires excellent organizational skills and attention to detail to ensure a seamless training experience.

Responsibilities

• Schedule training sessions and notify all relevant parties.
• Manage training room bookings and ensure all equipment and requirements are met.
• Send pre-course information to delegates and managers.
• Allocate staff to training groups for repeated sessions.
• Prepare and print training materials, including handouts.
• Order training supplies and maintain an up-to-date database of suppliers.
• Arrange lodging and transportation for training events.
• Assist with training course setup and cleanup.
• Maintain training records, files, and personnel documents.
• Support the creation of staff manuals and obtain training certificates for new joiners.

Qualifications

• Administrative or office support experience, preferred but not essential.
• Strong organizational and time management skills.
• Excellent communication skills, both verbal and written.
• Proficiency in using MS Office suite and other relevant software.
• Ability to work independently and manage multiple tasks.
• Attention to detail and a proactive approach to problem-solving.
• Good interpersonal skills and a customer‑centric mindset.
• Willingness to learn and adapt to new training methodologies.
• A positive and collaborative team player.