Training Administrator

NES Group Ltd; Norwich; On-site; GBP 21,000 - 30,000; Full time

Job summary

NES Fircroft is recruiting a Training Administrator in Norwich to join the Training & Competency team. You will support administrative tasks, data entry, and ensure training records are accurate and up to date.

The role involves high-volume data handling, recording training activities, and responding to queries from staff and managers. Prior admin or data entry experience is valuable, with opportunities to grow into training coordination responsibilities.

Qualifications

• Previous experience in an administration or data entry role.
• Excellent attention to detail with a strong focus on accuracy.
• Good working knowledge of Microsoft Office, particularly Excel, Outlook and Word.
• Strong organisational skills and the ability to manage and maintain large volumes of information.
• Ability to prioritise workloads and meet deadlines.
• Good communication skills and a professional, customer-focused approach.
• Ability to handle confidential information appropriately.
• A proactive attitude and willingness to learn and develop within the role.

Responsibilities

• Maintain accurate employee training and competency records across company systems.
• Carry out high-volume data entry and validation, ensuring information is accurate and consistent across multiple systems.
• Upload, process and maintain training certificates and supporting documentation.
• Assist with training bookings, course joining instructions and attendance records.
• Update training matrices, spreadsheets and reports as required.
• Respond to routine queries from employees and managers regarding training records and bookings.
• Produce weekly and monthly reports, checking data accuracy before distribution.
• Monitor training expiry dates and assist with arranging renewals where required.
• Provide day-to-day administrative support to the Training Coordinators and wider HR team.
• Ensure all training records and documentation are maintained in line with company procedures.
• Support the continuous improvement of training administration processes.
• Over time, assist with coordinating training courses and liaising with external training providers.

Skills

Data entry

Attention to detail

Organisational skills

Time management

Communication

Confidentiality

Proactive

Education

Administration experience is a plus

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

NES Fircroft are currently recruiting a Training Administrator on behalf of a leading Oil & Gas operator based in Norwich.

This is a great opportunity for an organised and self-motivated individual to join the company's Training & Competency team, providing administrative support and helping to ensure employee training records are accurate, up to date and well maintained.

The role will involve a high level of data entry, record management and general administration, supporting the team as they transition between training systems. You will also assist with training bookings, maintaining documentation and responding to queries from employees and managers.

This position would suit someone with previous administration or data entry experience who has excellent attention to detail and enjoys working with data and keeping records organised.

Previous experience in training or HR would be beneficial but is not essential, as there will be opportunities to develop your skills and take on additional training coordination responsibilities over time.

Key Responsibilities

• Maintain accurate employee training and competency records across company systems.
• Carry out high-volume data entry and validation, ensuring information is accurate and consistent across multiple systems.
• Upload, process and maintain training certificates and supporting documentation.
• Assist with training bookings, course joining instructions and attendance records.
• Update training matrices, spreadsheets and reports as required.
• Respond to routine queries from employees and managers regarding training records and bookings.
• Produce weekly and monthly reports, checking data accuracy before distribution.
• Monitor training expiry dates and assist with arranging renewals where required.
• Provide day-to-day administrative support to the Training Coordinators and wider HR team.
• Ensure all training records and documentation are maintained in line with company procedures.
• Support the continuous improvement of training administration processes.
• Over time, assist with coordinating training courses and liaising with external training providers.

Skills & Experience

• Previous experience in an administration or data entry role.
• Excellent attention to detail, with a strong focus on accuracy.
• Good working knowledge of Microsoft Office, particularly Excel, Outlook and Word.
• Strong organisational skills and the ability to manage and maintain large volumes of information.
• Ability to prioritise workloads and meet deadlines.
• Good communication skills and a professional, customer-focused approach.
• Ability to handle confidential information appropriately.
• A proactive attitude and willingness to learn and develop within the role.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.