Executive/Administrative Assistant

Confidential; Greater London; On-site; GBP 42,000 - 52,000; Full time

Job summary

NES Fircroft in London seeks an experienced Executive Assistant/Executive Administrator to provide high-level support to senior stakeholders and leadership teams. The role demands exceptional organisation, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include calendar management, travel coordination, preparing reports and presentations, handling invoices, records management, board/committee logistics, and liaising with internal and

Qualifications

• 5–7 years' experience in an Executive/Administrative Assistant role.
• Experience supporting senior executives or leadership teams is strongly preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide comprehensive administrative support to executives and senior management.
• Manage calendars, coordinate meetings, and arrange travel.
• Prepare reports, presentations, and financial documents.
• Process invoices and support basic financial activities.
• Maintain filing systems and records management.
• Review communications and ensure timely follow-up.
• Organise board, committee, and departmental meetings.
• Liaise with internal and external stakeholders.
• Protect confidential information and professional discretion.
• Coordinate office administration and support wider operations.

Skills

Communication

Organisation

Multitasking

Discretion

Stakeholder management

Executive support

Mentoring

Team coordination

Education

High school diploma or equivalent

Tools

MS Office

Outlook

Excel

PowerPoint

Job description

Job Title: Executive Assistant / Executive Administrator
Location: London
Contract: Contract until 1 May 2027

Summary

We are seeking an experienced Executive Administrator / Executive Assistant to provide high-level administrative support to senior stakeholders and leadership teams. This position requires a highly organised individual with excellent communication skills, strong attention to detail, and the ability to manage multiple priorities within a fast-paced environment. The successful candidate will play a key role in ensuring the efficient operation of the office while handling sensitive and confidential information with professionalism and discretion.

Key Responsibilities

• Provide comprehensive administrative support to executives and senior management.
• Manage calendars, coordinate meetings, and organise travel arrangements where required.
• Prepare correspondence, reports, presentations, financial documents, and other business materials.
• Process invoices and support basic financial and bookkeeping activities.
• Maintain filing systems, records management processes, and office documentation.
• Review and prioritise incoming communications, reports, and requests, ensuring timely distribution and follow-up.
• Organise board, committee, and departmental meetings, including agenda preparation and meeting logistics.
• Liaise with internal and external stakeholders, acting as a professional point of contact.
• Ensure confidential and sensitive information is managed appropriately at all times.
• Coordinate office administration activities and support wider business operations as required.

Key Skills & Experience

• Excellent verbal and written communication skills.
• Strong organisational, prioritisation, and multitasking abilities.
• Ability to work independently and effectively manage competing deadlines.
• High level of discretion and confidentiality.
• Strong interpersonal and stakeholder management skills.
• Previous experience supporting senior executives or leadership teams is highly desirable.
• Experience providing mentoring, guidance, or support to colleagues is advantageous.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Qualifications

• High school diploma, GED, or equivalent qualification required.
• Minimum of 5-7 years' experience in an Executive Assistant, Administrative Assistant, or similar role.
• Previous experience supporting executive-level stakeholders is strongly preferred.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.