Trainee Work Scheduler/Administrator

Complii; Gawcott; On-site; GBP 21,000 - 28,000; Full time

Benefits offered by this job

25 days holiday

Bank Holidays

Company pension

Birthday off

Job summary

Abbot Fire Group is seeking a Trainee Administrator/Work Scheduler to join our team. This entry-level role provides full training and the opportunity to learn while supporting engineers, scheduling workloads, and delivering excellent customer service.

Based at our Gawcott office, the role is 40 hours per week with flexible start times (8am-4pm, 8:30am-4:30pm, or 9am-5pm), 25 days holiday plus Bank Holidays, a company pension, and your birthday off.

Qualifications

• Experience in an Operations Controller, Planner, Scheduler or Coordination role.
• Knowledge of planning, scheduling and administration.
• Experience using CRM systems and customer portals.

Responsibilities

• Coordinate day-to-day operations and staff induction while ensuring policy and safety compliance.
• Plan, schedule and monitor engineer workloads using CRM, Gabriel and Excel; produce permits and RAMS.
• Manage enquiries, confirm appointments and prepare documentation for invoicing.
• Assist with process improvements, billing data accuracy and cross-department support.

Skills

Operations coordination

Customer service

Attention to detail

Tools

Gabriel

Excel

CRM systems

Job description

Abbot Fire Group is looking for a Trainee Administrator/Work Scheduler to join our team. This role would be perfect for someone looking for their first role who is eager to learn as we ll support you on your leaning journey.

You ll coordinate the schedules for our engineers and support our customers to make sure they receive an exceptional level of service whilst working closely with other internal departments. If you re confident on the phone, eager to learn, IT savvy and have a strong work ethic, we d like to hear from you.

What you receive for joining us:

We're offering a competitive salary, 25 days holiday plus Bank Holidays, and a company pension and your birthday off. This is a 100% office-based role at our Gawcott office, working 40 hours per week. We offer flexibility on working hours, with the choice of 8am 4pm, 8.30am 4.30pm or 9am 5pm, Monday to Friday.

Here's a look at some of the things you'll be doing:

• Coordinate the day-to-day operation of the business by managing systems, inducting and training staff, ensuring compliance with company policies and health & safety requirements, supporting fleet, warehouse and office management, stock control, audits, and maintaining efficient administrative systems
• Plan, schedule and monitor engineer workloads using CRM systems, Gabriel, Excel and customer portals, producing permits, RAMS and supporting documentation, allocating jobs based on priority, skills and location, updating customer portals, tracking progress through to completion and ensuring full engineer utilisation
• Provide outstanding customer and engineer support by managing incoming enquiries, confirming appointments, supplying site information, resolving operational issues, processing orders, obtaining missing information, managing recommendations and quotations, and ensuring accurate documentation is returned and ready for invoicing
• Drive operational efficiency and continuous improvement by checking job sheets, timesheets and invoicing information, supporting finance with accurate billing data, improving planning processes and CRM usage, assisting with marketing and company events, covering colleagues during absences, maintaining confidentiality and undertaking any additional duties required to support the business

Can you show experience in some of these areas?

• Experience within an Operations Controller, Planner, Scheduler or Coordination role, managing engineers or field-based teams and ensuring the smooth day-to-day running of business operations
• Strong knowledge of planning, scheduling, CRM systems, customer portals and administration, with experience tracking jobs from booking through to completion and invoicing
• Good understanding of Health & Safety, including PPE, RAMS, permits, compliance documentation and supporting audits, together with excellent organisational, prioritisation and problem-solving skills
• Excellent communication skills with the ability to build strong relationships with customers, engineers and colleagues, whilst remaining adaptable, proactive, highly organised and committed to delivering exceptional customer service

Introducing our organisation:

Abbot Fire Group is proud to be part of Complii. Complii is a leading integrated provider of safety and regulatory compliance services across our water, air, fire, electrical, and vertical transportation divisions, supporting organisations nationwide to operate safely, compliantly, and responsibly. This role offers an excellent opportunity to play a key part in the continued growth and success of our business while helping deliver operational excellence across the organisation.