Trainee Office Administrator - Full-time / Permanent

Cooper Parry Finance Recruitment; Folda; On-site; GBP 26,000 - 29,000; Full time

Benefits offered by this job

Salary £26k-£29k

35-hour week

Early finish Fridays

31 days annual leave

Pension scheme

Social events

Training & development

Job summary

Cooper Parry Finance Recruitment in Perth is seeking a Trainee Office Administrator on a full-time, permanent basis. The role combines administration and typing with a strong emphasis on audio typing to support the Law Accountancy team.

Ideal for a recent school leaver, the role offers full training and a path to develop a broad range of office skills while collaborating with colleagues across the business. Office-based position with a driving licence and access to a car required.

Qualifications

• Recent school leaver encouraged to apply.
• Good written communication and high spelling/grammar standards.
• Strong keyboard and computer skills.
• Keen to learn and develop in a professional office environment.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Professional and discreet handling of confidential information.

Responsibilities

• Provide day-to-day administrative support to the Law Accountancy team.
• Audio typing of correspondence, reports and documentation.
• Work with colleagues to provide shared administration and typing support.
• Manage paperwork deliveries and collections (full driving licence and car access).
• Provide invoice typing support and indexing of files.
• Prepare documentation for scanning, filing and secure storage.
• Handle confidential information and documents, including shredding and archiving.
• Prepare auditor bundles for Law Accountants online.
• Provide vouching support to the Law Accountancy team.
• Send follow-up emails and chase outstanding information.
• Maintain online taxation diaries and internal records.
• Assist with other ad hoc administration tasks.

Skills

Strong written communication

Good keyboard skills

Attention to detail

Organisational skills

Positive attitude

Discreet approach

Willingness to learn

Education

Recent school leaver

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Cooper Parry Finance Recruitment (formerly Hutcheon Mearns) are delighted to be supporting a returning client with an exciting opportunity to join their office in Perth as a Trainee Office Administrator on a full-time, permanent basis.

Our client is a highly regarded and growing Law Accountancy firm with a strong reputation across Scotland and a supportive, collaborative working environment. Due to continued growth, they are looking to recruit a motivated and enthusiastic individual to join their office team and provide administrative and typing support to experienced Law Accountants.

This is an excellent opportunity for a recent school leaver or someone looking to begin their career within a professional office environment. Full training will be provided, allowing the successful candidate to develop a broad range of administration and typing skills while working closely with colleagues across the business.

The role has been designed to create a multi-skilled team member, with responsibilities shared across both administration and typing functions. Initially, there will be a strong focus on audio typing to support the wider team, before progressing into a wider variety of office administration duties.

Key Responsibilties

• Providing day-to-day administrative support to the Law Accountancy team
• Audio typing correspondence, reports and legal/accountancy documentation
• Working closely with another office team member to provide shared administration and typing support
• Managing paperwork deliveries and collections (candidates must hold a full driving licence and have access to a car)
• Providing invoice typing support and indexing files
• Preparing documentation for scanning, filing and secure storage
• Handling confidential information and documents, including shredding and archiving
• Preparing auditor bundles for Law Accountants online
• Providing vouching support to the Law Accountancy team
• Sending follow-up emails and chasing outstanding information
• Maintaining online taxation diaries and other internal records
• Assisting with other ad hoc administration tasks as required

Background and Experience

• Recent school leavers are encouraged to apply
• Strong written communication skills with a high standard of spelling and grammar
• Good keyboard and computer skills
• Keen to learn and develop within a professional office environment
• Excellent attention to detail and accuracy
• Strong organisational and time management skills
• Positive attitude and willingness to support colleagues across a range of tasks
• Professional and discreet approach when handling confidential information
• Knowledge of Microsoft Word, Outlook and Excel would be beneficial but is not essential

Company Benefits

• Competitive salary of £26,000 - £29,000 per year
• 35-hour working week, Monday to Friday
• Early finish at 2:30pm every Friday
• 31 days annual leave, including public holidays
• Salary increases linked to length of service
• Company pension scheme
• Summer and Christmas social events
• Full training and development provided

Please note that this is a fully office-based role in Perth. Candidates must hold a full driving licence and have access to a car due to the nature of some duties within the role.

For further information, please contact [e-mail].