Personal Assistant

Confidential; Aberdeen City; Hybrid; GBP 28,000 - 40,000; Full time

Benefits offered by this job

Hybrid working 50/50

Job summary

Confidential in Aberdeen is seeking an experienced Personal Assistant to support a busy Employment & Immigration team. The role involves handling complex documents, managing diaries, coordinating travel, and assisting with billing and client reporting.

You will work alongside another PA, provide high-quality administrative support, and thrive in a fast-paced environment with a hybrid working pattern.

Qualifications

• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proactive and collaborative approach to work.

Responsibilities

• Produce accurate correspondence, reports, presentations, and documentation.
• Create, format, and amend complex legal/professional documents.
• Manage diaries, schedule meetings, and coordinate rooms and logistics.
• Handle emails, prioritise communications, and support billing processes.
• Take notes in meetings and assist with client reporting.

Skills

Organisational skills

Attention to detail

Administrative experience

Communication skills

Multitasking

Proactive mindset

Tools

Document management systems

Job description

Personal Assistant (PA) - Employment & Immigration Team

Location: Aberdeen
Job Type: Full-Time, Permanent
Salary: Competitive + Benefits

About the Opportunity

Our client, a highly regarded professional services organisation, is seeking an experienced and highly organised Personal Assistant (PA) to support a busy Employment & Immigration team.

Working alongside another PA within the wider business, you will play a pivotal role in ensuring the smooth day-to-day operation of the team, providing high-quality administrative, secretarial, and organisational support to senior professionals. This is an excellent opportunity for a proactive individual who thrives in a fast-paced environment and enjoys managing a varied workload.

Key Responsibilities

As Personal Assistant, your duties will include:

• Producing accurate correspondence, reports, presentations, and legal or professional documentation using Microsoft Office and related software packages.
• Creating, formatting, and amending complex documents to a high standard.
• Managing file opening and closing processes, including compliance checks and engagement documentation.
• Coordinating busy diaries, scheduling meetings, and organising meeting rooms, catering, and technology requirements.
• Managing email inboxes, monitoring correspondence, and prioritising communications during periods of absence.
• Supporting and attending team meetings, including taking notes where required.
• Assisting with billing processes, invoice preparation, and client reporting requirements.
• Handling invoice-related queries and liaising with clients regarding purchase orders and payments.
• Maintaining electronic filing systems and ensuring accurate record management.
• Coordinating travel arrangements, accommodation bookings, and expense submissions.
• Managing and updating client and contact databases.
• Supporting team events, training sessions, and other administrative projects.
• Liaising effectively with internal departments including Finance, IT, Marketing, Facilities, and Reception.
• Providing wider support across business support teams when required.

About You

To be successful in this role, you will possess:

Essential Skills & Experience

• Outstanding organisational and time-management skills.
• Exceptional attention to detail.
• Strong administrative and document management experience.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a busy environment.
• A proactive and collaborative approach to work.

Desirable Skills & Experience

• Previous experience working as a Personal Assistant, Executive Assistant, or in a similar support role.
• Experience within a legal, professional services, or corporate environment.
• Confidence working with document management systems and billing processes.

What's on Offer?

• Opportunity to join a respected and supportive professional services organisation.
• Varied and rewarding role within a collaborative team environment.
• Exposure to high-level stakeholders and interesting client work.
• Competitive salary and benefits package including Hybrid working (50/50 split)
• Long-term career development opportunities.