Traffic Office Administrator

Royal Mail Group; Preston; On-site; GBP 27,000; Full time

Job summary

Royal Mail Group is seeking a Traffic Office Administrator in Preston to support fleet operations. This role involves managing data input for compliance, conducting driver debriefs, and ensuring vehicle maintenance. The ideal candidate will be organised, knowledgeable about safety regulations, and proficient in Microsoft Office applications. This permanent position offers competitive pay and benefits, including opportunities for career development.

Benefits

22.5 days holiday, increasing with service

Contributory pension scheme

Full uniform for contracts longer than three months

Excellent parental leave policy

Discounts on high street vouchers, travel, attractions, beauty products, and gym memberships

Qualifications

• Knowledge of drivers' hours legislation and vehicle checks.
• Industry experience in mail and parcel operations preferred.
• Ability to maintain confidentiality while inputting data.

Responsibilities

• Ensure Distribution Management System is updated with daily data.
• Conduct daily debriefs with drivers and maintain vehicle records.
• Perform additional administrative duties as required.

Skills

Organised

Knowledge of safety and legal requirements

Computer literate

Good numeracy and literacy skills

Tools

Microsoft Excel

Microsoft Word

Job description

Traffic Office Administrator

Job Reference: 325249

Location: Preston VOC, PR2 9GG

Job type: Permanent contract

Hours: 40.00 hours per week, working 3.5 days across Mon-Sun, including public bank holidays, working nights between 18:30 and 07:00

There has never been a more exciting time to join us! We are reinventing Royal Mail for the future, and now is a perfect time to join us on that journey.

The Traffic Office Administrator is a vital role at Preston VOC, supporting a safe, efficient, and cost-effective fleet. You will need to:

1. Ensure the Distribution Management System is kept up to date with correct daily data input, and all drivers are de-briefed at the end of their duty.
2. Ensure that Isotrak, Business Asset Tracker, and Vision FTA systems are maintained and data correctly input daily to comply with European legislation.
3. Issue vehicle keys and logbooks in line with Royal Mail standards.
4. Ensure digital tachograph cards are downloaded according to Royal Mail policy.
5. Carry out daily debriefs with all drivers, passing unresolved issues to the shift manager.
6. Ensure planned vehicle maintenance is carried out, and records are kept up to date.
7. Perform additional admin duties as required.

About you

• Organised, independent, and self-motivated.
• Knowledge of safety and legal requirements, including drivers' hours legislation, vehicle checks, risk assessments, and accident investigation.
• Industry experience and knowledge of mail and parcel operations preferred.
• Computer literate with good numeracy and literacy skills, proficient in Microsoft Excel and Word.
• Able to input data within deadlines while maintaining confidentiality.

What we offer

We deliver market-leading pay and benefits, including:

• Pay at £12.54 per hour (£26,164 per annum), paid monthly.
• Overtime at 1.25x the normal hourly rate.
• 22.5 days holiday, increasing with service.
• Contributory pension scheme.
• Opportunities for career development.
• Full uniform for contracts longer than three months.
• Excellent parental leave policy.
• Discounts on high street vouchers, travel, attractions, beauty products, and gym memberships.

How to apply

If you're ready to become an Administrator, click the apply button now. Successful applicants will be invited for an interview.

Royal Mail values diversity and is committed to inclusion. We support adjustments during the application process and welcome applications from ex-Armed Forces personnel, reservists, veterans, cadet instructors, and military spouses/partners.

For more about Royal Mail Group and our values, visit: Royal Mail Group